Admin Offres d'emploi - Toronto on

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The HeadHunter Group is an innovative HR Company operating in the USA, Albania, Kosovo, Montenegro, North Macedonia, Bosnia & Herzegovina, Greece, Serbia, Cyprus and Canada  We offer the newest mentality in the HR industry and our core businesses are Candidates and Clients.

On behalf of our client, a Canadian Company, a leader in the Health and Safety consulting industry, we are looking for an Office Administrative Specialist to join their team in Toronto.

Position Overview

The Office Administrator plays a crucial role in ensuring the smooth operation of the office by providing administrative support, managing office systems, and coordinating day-to-day activities. This individual acts as the backbone of the office, supporting staff and maintaining an efficient, organized, and productive work environment.

Key Responsibilities

• Administrative Support
• Serve as the first point of contact for visitors and employees.
• Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
• Prepare and distribute meeting agendas, minutes, and other documents.
• Office Management
• Organize and maintain office files and records, both physical and digital.
• Ensure the office environment is clean, organized, and well-maintained.
• Financial and HR Support
• Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
• Manage employee schedules, timesheets, and leave requests.
• Event and Meeting Coordination
• Schedule and organize meetings, conferences, and team events.
• Arrange travel and accommodation for staff as needed.
• Assist in planning and execution of company-wide events and celebrations.
• Communication and Liaison
• Act as a point of communication between departments and external parties.
• Provide timely updates and reports to management.
• Handle confidential and sensitive information with discretion.

Qualifications and Skills