Manager

Overview

The Bid Manager will lead end-to-end bid management activities for railway and metro projects, ensuring timely, compliant, and competitive submissions across online and offline tendering platforms. This role requires strong strategic, technical, and commercial acumen to manage the bid lifecycle—from tender identification and analysis to final submission and post-bid follow-ups. The Bid Manager will collaborate with cross-functional teams to secure high-quality bids that enhance win probability and strengthen the company’s position in the railway industry.

Roles And Responsibilities

• Tender Identification & Strategy Development : Identify relevant tenders for railway, metro, signalling, OHE, civil, systems, and EPC projects across major e-tender portals. Evaluate tender eligibility, scope, and competitiveness to advise management on bid / no-bid decisions. Formulate bid strategy in coordination with Business Development and Project teams.
• Bid Planning & Coordination : Prepare bid schedules, internal workflow plans, and responsibility matrices to ensure timely task execution. Engage with internal teams (Technical, Estimation, Costing, Legal, Finance, HR, QA / QC, and Procurement) to gather necessary inputs. Conduct internal kick-off meetings for effective cross-functional coordination.
• Bid Documentation & Submission : Lead drafting, compilation, and review of technical and commercial proposals. Ensure complete, accurate, and compliant submission—both online (E-tender portals) and offline. Review tender documents, corrigenda, addendums, and ensure adherence to all instructions.
• Costing & Commercial Alignment : Coordinate with Estimation and Finance teams to finalize pricing, BOQs, cash flows, and payment terms. Analyze commercial risks and propose mitigations to management.
• Stakeholder Engagement : Communicate with clients, authorities, partners, and vendors for clarifications and data collection. Facilitate discussions for JV, consortium, subcontracting, or partnership arrangements when required.
• Compliance & Governance : Ensure compliance with industry standards, eligibility norms, statutory requirements, and client guidelines. Maintain updated records of all submitted tenders, clarifications, and correspondence.
• Post-Bid Activities : Track tender evaluations, respond to queries, and lead negotiations with authorities. Support smooth handover of awarded projects to execution teams.
• Reporting & Performance Monitoring : Prepare regular MIS reports on tender pipeline, win-loss ratios, compliance status, and strategic insights. Provide recommendations to improve bid quality and success rate.

Qualifications

Skills

Bid Management – Key Result Areas (KRA) / KPIs

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