Lead Coordinator, Event Management

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Job Type : Employee

Employee

Duration in Months (for fixed-term jobs) :

N / A

Job Family : Event Management

Event Management

of Open Positions :

Faculty / Service - Department :

Strategic Planning and Implementation

Campus : Roger Guindon Hall

Roger Guindon Hall

Union Affiliation : SSUO

SSUO

Date Posted : May 30, 2024

May 30, 2024

Closing Date : June 10, 2024

June 10, 2024

Note : Applications will be accepted until 11 : 59 PM on the day prior to the Posting End Date above

Hours per week : Salary Grade :

Salary Grade : SSUO Grade 09

SSUO Grade 09

Salary Range :

$69,478.00 - $87,764.00About the Faculty of Medicine

Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists.

Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position purpose :

Reporting to the Director, Strategic Planning and Implementation, Plans, manages and promotes events that engage alumni, raise awareness in the community, foster ties between strategic partners and the academic community, and support recruitment, fundraising and research activities.

In this role, your responsibilities will include :

Plans events : Plans and designs, for the entire faculty or service, various on- and off-campus events that engage alumni, raise awareness in the community, build ties between strategic partners and the academic community, and support recruitment, fundraising and research activities.

To this end, discusses with clients, identifies requirements and deadlines, sets budgets, plans and coordinates all the steps required to conduct the event.

Manages events : Organizes and manages all the logistics surrounding events, such as reservations, rentals, registration and invitations, catering services, equipment installation and set up of spaces.

Supervises the running of these events and remains available to resolve any problems that might arise. Welcomes guests and acts as University representative and host for each event.

• Supervises others : Hires and trains individuals, such as volunteers and caterers, and coordinates and supervises their work to ensure that they carry out their duties as directed and to the required standard.
• Manages budgets : Manages budgets related to the organization and running of events, while staying within budget limits and complying with related policies, regulations and procedures.
• Advertising : Participates in planning and designing the marketing plans required to conduct events and maximize stakeholder awareness and participation.

What you will bring :

Essential Qualifications

• College diploma in marketing, event management, fundraising, or communications, or an equivalent combination of education, training and experience
• Minimum five years’ experience in a similar role

Other Qualifications

• Proven ability to formulate creative ideas and to analyze, evaluate and negotiate details to create a successful event
• Strong interpersonal and communication skills
• Excellent problem-solving skills
• Ability to work well under pressure and meet strict deadlines
• Self-reliance and good judgment
• Project management experience
• Experience in supervising teams and volunteers
• Knowledge of budget management policies and practices
• Strong organizational skills
• Knowledge of computer systems and software such as Windows, word processors, web applications and graphic design software, social media platforms, spreadsheets, databases, presentation software, internet browsers and email
• Bilingualism French and English (spoken and written)

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 Covid-19 Vaccination.

This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.