Administrative Assistant (open until filled)

Administrative Assistant (open until filled) AY4 Administrative Secretary 4 Regular / full-time Various Departments

Winnipeg MB Advertisement Number : Salary(s) : AY4 $51,.00 - $59,.00 per year Closing Date : August 31, The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation.

The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list will remain in effect until exhausted or expired based upon operational requirements.

This competition will be used to fill future acting status, term or regular positions. Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

Conditions of Employment :

• Must be legally entitled to work in Canada
• Must maintain and provide a satisfactory Criminal Record Check.

Qualifications : Essential :

• Extensive experience providing administrative and secretarial support to executive and senior level staff including scheduling meetings, coordinating appointments and making travel arrangements
• Excellent written communication skills with the ability to draft, format, edit and proofread correspondence with excellent attention to detail
• Demonstrated political acumen and ability to effectively manage and maintain confidentiality when dealing with sensitive information
• Excellent time management skills with the ability to prioritize workloads and effectively manage deadlines and shifting priorities
• Strong interpersonal and verbal communication skills to interact professionally with management and stakeholders and maintain strong working relationships
• High level of experience coordinating the flow of correspondence and maintaining and managing electronic and physical files
• Excellent problem-solving and decision-making skills
• Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint.
• Experience working with policies, procedures and guidelines

Desired :

Post-secondary education (e.g. diploma or certificate) in office or business administration from a recognized program is an asset

Duties : We are seeking a highly organized and professional Administrative Assistant to provide comprehensive support to senior executive staff within the Government of Manitoba.

The Administrative Assistant requires exceptional attention to detail, excellent communication skills, and the ability to handle confidential and sensitive information with tact and discretion.

This position requires experience drafting, proofreading, editing and formatting a wide range of documents; managing files and track incoming and outgoing correspondence and emails;

managing senior executive calendars; experience with travel arrangements, and answering telephones and public inquiries, and must have exceptional communication skills with the ability to communicate clearly and professionally with internal and external stakeholders.