Career Education Assistant (00072.30)

Description

Provides a wide range of administrative support including secretarial and receptionist services for the Career Education Department.

MAJOR DUTIES & RESPONSIBILITIES

• Provides receptionist services by receiving visitors responding to enquires scheduling appointments providing general and employment information and directing to appropriate area(s).
• Assesses and processes the eligibility of students in a wide range of co-op programs in accordance with internal policy and procedures. Notifies the Co-op Coordinators of any deficiencies associated with eligibility. Informs and advises students of fees necessary documentation and admission and registration procedures throughout co-op terms.
• Creates and maintains relevant materials including admission packages manuals learning guides handbooks and forms. Compiles statistical reports from multiple data sources for internal and external use.
• Sets up posts and maintains employment information and data systems for students employers and faculty / staff through established hard copy and electronic systems.
• Coordinates interviews and meetings. Locates and assembles background information books physical facilities catering services and equipment. Assists in arranging events on and off campus.
• Performs secretarial duties which includes word processing a variety of documents such as correspondence contracts evaluation summaries memos and minutes; receives and transfers telephone calls taking messages as required. Takes minutes and distributes to relevant parties.
• Liaises with internal and external contacts such as employers and stakeholders. Provides instruction orientation and training on an occasional basis to work study students auxiliary and other staff.
• Sets up and maintains filing systems records and office supplies inventory; maintains troubleshoots and reports malfunctioning office equipment.
• Collects sorts distributes and opens mail.

REPORTS TO

Manager Student Services

Requirements

EDUCATION :

EXPERIENCE :

One years experience with electronic word processing data entry and database management

SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB

WORKING CONDITIONS

Required Experience :

Junior IC

Key Skills

Channel Marketing,ERP Sales,CSSD,Conflict Management,Ethernet,AC Maintenance

Employment Type : Full-Time

Experience : years

Vacancy : 1