Senior Document Controller

Our client is proud to design and build projects and careers. This requires teams that are as unique as the projects they execute.

They are committed to fostering a work environment that embraces Diversity, Equity, and Inclusion (DE&I) for all so that their employees and stakeholders can benefit from the creative solutions derived as a result of embracing differences.

We have an exciting contract opportunity to join our global EPC client as a Senior Document Controller in Fort Saskatchewan.

Roles / Responsibilities :

• Coordinate the processing of design documents going to site contractors.
• Coordinate the processing of site contractor submissions.
• Issue urgent transmittals and maintain transmittal records, when needed.
• Assist site contractors on document control related question / issues, and project requirements.
• Provide support and training to construction management team on accessing and the use of EDMS.
• Manage the flow of the various site-controlled quality records NCRs, RFIs, redlines, etc.
• Work with the task force to determine reporting requirements, run regular reports at the determined frequency and, when required, create custom reports.
• Be available to answer queries from the team regarding various aspects of documentation, data and reports.
• Perform health checks / audits on documentation on a regular basis. Including but not limited to documents issued to contractors, received from contractors, redlines, etc.
• Plan, coordinate and carry out assignments given by project / construction management as required.
• Work collaboratively with Project / Construction management on any new work processes, bulletins, etc.
• Manage a dedicated group mailboxes to support site document control work.
• Maintain regular and open communication with the construction management team, home office and workshare office.

Qualifications

• Energetic and flexible to take on tasks in the document control department as required.
• Ability to prioritize and manage multiple work tasks.
• Ability to work within a team environment or autonomously as required.
• Awareness of information security and absolute requirements to confidentially requirements with sensitive information.
• Physically capable of manipulating large packages of documents, drawing sticks, and binders (if required).
• Experience in using Microsoft Office applications (Word, Excel, and Access) and electronic data management systems (such as Coreworx, Adept).

Quick and accurate data entry is needed.

• Intermediate to advanced excel experience is an asset (i.e., pivot tables, using VLOOKUPs, data validation, IF functions, Macros basics)
• Highly driven, with an ability to take initiative and self-learn when required.
• Previous experience in field / site construction execution on large oil & gas or petrochemical project is required.
30+ days ago