Associate - Operations

What you will be responsible to do :

• Reviews estimate and alters if necessary for cost effectiveness and quality
• Reviews quote and Sales Representative’s notes and follows-up with necessary parties if there is missing information or information is not accurate
• Initiates a docket in the database system
• Distributes docket to all necessary departments Prepress, Print Production, Die Cutting, Corrugated, Distribution
• Issues purchase orders for stock, hardware, outside printing & finishing
• Ensures packing and distribution information (matrixes, spreadsheets, distribution lists) is complete and forwards information to the Distribution department
• Prepares a job for production by drawing sketches and completing any required scanning and layouts
• Ensures artwork is correct by proofreading Epson proofs and coordinating final approval with Sales Representative and / or client
• Follows-up with suppliers in respect to the delivery of purchase orders; matches packing / receiving slips with docket information and records receipt of orders in the database system
• Follows the job through all stages of production (Creative, Prepress, Print, Die Cutting, Distribution) ensuring job is on schedule to meet delivery deadline
• Updates job status in the database system on a regular basis
• Communicates with the Sales Representative keeping them informed about the status of the job and any problems with the job
• Responds to inquiries from clients and suppliers
• Revises docket in the database system when a job changes and distributes revised docket to the necessary parties
• Reconciles purchase order invoices ensuring price is correct
• Closes docket by collecting all costs and forwarding the docket to Sales Representative for invoicing

What is required for this role :

• Post-secondary degree or diploma in relevant field of study or equivalent combination of education, training and work experience is required.
• Minimum of 3 years work experience in coordination.
• Knowledge of Data Processing is an asset.
• Strong computer skills, MS Word, Excel and experience working in databases.
• Superior communication skills both oral and written.
• Excellent organizational skills, ability to multitask and prioritize.
• Excellent problem solving skills, ability to apply general logic and use sound judgment when making decisions.
• Strong knowledge of procedures, organization and industry practices.

Interested applicants should submit their resume to . We thank all applicants for their interest for considering however only those considered for an interview will be contacted.