Administrative Assistant

Job Description

Job Description

The Wood Automotive Group is looking for a Corporate Administrative Assistant to join our Head Office team! This is a temporary contract to cover a maternity leave for 12 months.

We are seeking a detail-oriented and organized individual to support daily office operations. This role requires strong administrative skills, the ability to manage travel arrangements, and experience handling company-issued mobile devices and related contracts. The ideal candidate is proactive, reliable, and able to manage multiple tasks efficiently.

The ideal candidate will have at least five years’ administrative experience with strong communication skills, and the ability to prioritize and adapt when handling multiple tasks. Superior organization and a strong background in Microsoft Office Suite are also required.

Key Responsibilities

• Coordinate and book domestic and international flights, hotels, and transportation for employees as needed
• Manage company cell phone distribution, including inventory tracking, setup, upgrades, and returns
• Handle mobile phone contracts and work with service providers to resolve billing or service issues
• Maintain accurate records for cell phone assignments, and contracts
• Provide general administrative support such as document preparation, and scheduling
• Answer and direct phone calls, emails, and other correspondence
• Order office supplies and coordinate with vendors as needed
• Coordinating meetings (Food orders, room bookings, necessary AV equipment)
• Support Executive staff as required, event planning, and acting as a back-up to the Executive Assistant to the President

Qualifications

Skills & Competencies

Requirements :

The Wood team believes that its people are its greatest asset. We provide our employees with competitive salaries and careers that grow with them. As a group with 8 dealerships, a collision repair centre and an online pre-owned sales lot, we believe our success and growth is built on the drive and dedication of our people.

Some of the rewards of joining our team :

Our unique culture :

Are you the kind of person who wants to make a difference in their community, and build a solid career with a growing organization? Consider joining Wood Automotive Group. For over 40 years, we have worked hard providing unparalleled customer service, competitive pricing and quality products. Committed to education and community, we are proud sponsors of many organizations such as : the SAIT Automotive Business Administration program, KidSport, the PREP program, The Salvation Army, the SSUBI ("Hope") Foundation and the Rogers Charity Classic.

We thank all candidates for their interest. Only those selected for interviews will be contacted.