Data Entry Clerk- AP

Description

Data Entry Clerk- AP

Location: Dartmouth, Nova Scotia

Schedule: Monday–Friday, 8:00 a.m.–4:30 p.m.

Position Overview

We are currently seeking an organized, detail-oriented Data Entry Clerk- AP to join our Finance team in Dartmouth, NS. Reporting to the Accounts Payable Manager, the successful candidate will support the day-to-day accounts payable function by ensuring invoices are accurately processed, properly coded, appropriately approved, and paid according to established schedules. This role is well suited to someone who enjoys working in a fast-paced environment, managing multiple priorities, and collaborating with internal departments and external vendors. The ideal candidate takes ownership of their work, communicates effectively, and understands the importance of accuracy, efficiency, and timely follow-through.

Key Responsibilities

• Reconcile vendor statements to ensure all invoices are accounted for and processed.
• Process invoices through our document workflow and approval system with accuracy and efficiency.
• Prepare and process regular payment runs in alignment with our payment schedules.
• Manage incoming invoices and emails, ensuring prompt attention and routing as needed.
• Accurately apply GL coding to invoices and maintain coding consistency.
• Sort, review, and process incoming documentation to support smooth invoice flow.
• Communicate clearly and professionally with internal teams, vendors, and customers to resolve inquiries or discrepancies.
• Support the finance team with additional duties as required.

Qualifications and Experience

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and a commitment to accuracy.
• Strong numerical aptitude and confidence working with financial information and accounting systems.
• Effective written and verbal communication skills.
• A proactive, team-oriented approach with a willingness to learn and adapt to changing priorities.
• Ability to work independently while contributing to a collaborative team environment.
• Previous accounts payable, accounting, or finance administration experience is considered an asset.
• Experience in the transportation industry is considered an asset.

What You Bring to the Team

You are dependable, organized, and motivated to deliver accurate work in a deadline-driven environment. You take pride in following tasks through to completion, communicating professionally, and contributing to a team that values efficiency, accountability, and continuous improvement.

If you are looking to build your experience with a growing, family-owned transportation organization, we encourage you to apply and become part of the Seaboard Transport Group team.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.