Talent.com
Crewbloom
Remote Administrative Assistant (Cleaning Company & Virtual Assistant Company)Crewbloom • Milton, Ontario
Remote Administrative Assistant (Cleaning Company & Virtual Assistant Company)

Remote Administrative Assistant (Cleaning Company & Virtual Assistant Company)

Crewbloom • Milton, Ontario
30+ days ago
Job type
  • Full-time
  • Part-time
  • Remote
Job description

We are seeking a proactive, detail-oriented Administrative Assistant to provide dual support for our client’s cleaning and virtual assistant firms. This role is perfect for a self-starter who excels in organized environments and thrives with high autonomy. As businesses grow, the successful candidate will have opportunities for increased administrative responsibilities and optional cleaning shifts.

Schedule:

Mondays, 9 AM–3 PM or every second Monday (Flexible Within This Window)

Possible additional hours in the future, more hours as coverage for cleaners

Location: On-Site

Employment Type: Part-Time

Job Responsibilities

  • Cleaning Company Tasks
    • Schedule & Confirm: Keep the weekly client calendar updated and verify all bookings.
    • Assign & Update: Delegate jobs to cleaners and ensure they have the latest notes for every project.
    • Communicate: Promptly answer customer questions through all communication channels.
    • Monitor Payments: Process invoices, follow up on payments, and keep financial records organized.
    • Manage Billing: Assist with the weekly payroll and billing process for contractors.
    • Track Progress: Compile weekly service logs and data into easy-to-read reports.

  • Virtual Assistant Company Tasks
    • Maintain Profiles: Keep our CRM updated with accurate records for all VAs and clients.
    • Track & Bill: Audit VA hours and assist in the preparation of weekly invoices.
    • Onboarding Support: Oversee the intake process to ensure a smooth start for every new client.
    • Reporting: Create weekly summaries that highlight key performance metrics.
    • Facilitate Communication: Ensure clear, professional correspondence between clients and the VA team.
    • General Admin: Manage day-to-day administrative projects and record-keeping.
  • Prior administrative experience is required
  • Must be able to pass a standard criminal record check
  • Proven ability to work independently with high autonomy and minimal oversight
  • Exceptional verbal and written English communication skills
  • Comfortable utilizing Google Workspace, managing spreadsheets, and navigating CRM platforms
  • Strong time-management skills with a focus on accuracy and task prioritization
  • Must be legally authorized to work in Canada
  • Candidates should have a minimum of 2 years of residency in Canada, featuring a strong understanding of the local market and cultural nuances

Minimum Technical and Work Environment Requirements:

  • Internet Connection:
    • Primary internet connection with a minimum speed of 15 Mbps.
    • Backup internet connection with at least 10 Mbps.
    • Backup connection must be capable of supporting work during a power outage.

  • Primary Device:
    • Desktop or laptop equipped with at least:
      • Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
      • A minimum of 8 GB RAM.

  • Backup Device:
    • Must meet or exceed the performance of an Intel Core i3 processor.
    • Must be functional during power interruptions.

  • A functioning webcam.
  • A noise-canceling USB headset.
  • A quiet, dedicated home office space.
  • Peripherals and Workspace: A smartphone for communication and verification purposes.
  • Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
  • Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
  • Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
  • Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
  • Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
  • Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.
Create a job alert for this search

Remote Administrative Assistant (Cleaning Company & Virtual Assistant Company) • Milton, Ontario

Similar jobs

Online Survey Participant: Work Remote and Earn Up To $25 Per Survey

Earn HausCaledon, ON, CA
Remote
Full-time +1

Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more

 • Promoted

Administrative Assistant - Groups - C$44,600 - C$55,700 A Year

Hamilton Family Health TeamHamilton, Canada
Full-time

Hamilton Family Health Team provided pay range This range is provided by Hamilton Family Health Team.Your actual pay will be based on your skills and experience — talk with your recruiter to learn ... Show more

 • Promoted

Administrative Assistant Iv - $90,000 - $130,000 A Year - Remote

AffirmHamilton, Canada
Remote
Full-time

Administrative Assistant to support VPs, managing calendars, meetings, and events.Requires administrative experience, strong organizational skills, and proficiency in Google Suite and other tools. Show more

 • Promoted

Administrative Assistant

The Salvation Army in CanadaOrangeville, ON, CA
Full-time

The Administrative Assistant provides support in the areas of finance, bookkeeping, reception, record‑keeping, data entry, and internal and external communication.The position completes work assign... Show more

 • Promoted

Leasing and Administration Assistant

QuadReal Property GroupHamilton, ON, CA
Full-time

Become a pivotal part of QuadReal Property Group's success as a Leasing and Administration Assistant.This role focuses on enhancing resident relations while managing key leasing functions.As the As... Show more

 • Promoted

Group Programs Administrative Assistant & Events

Hamilton Family Health TeamHamilton, ON, CA
Full-time

A healthcare organization in Ontario is seeking an Administrative Assistant to support its Mental Health and Nutrition programs.This role requires excellent customer service and organizational skil... Show more

 • Promoted

Remote Containerization & Virtualisation Engineer

Canonicalhamilton, on, Canada
Remote
Full-time

A leading provider of open source technology in Canada seeks exceptional software engineers with expertise in Go, Rust, or C/C++.You’ll contribute to advancement in virtualization and container tec... Show more

 • Promoted

Administrative Assistant Admin Work At Home - Part-Time Online Focus Group Panel

ApexFocusGroupMono, Ontario, Canada
Remote
Full-time +2

We're now accepting participants for focus group studies! You can earn up to $750 per week working part-time from home.Simply register to see if you qualify—no experience as an administrative assis... Show more

 • Promoted

Administrative Assistant

Envy Consulting GroupMilton, Halton Region, CA
Full-time

Our client, a well-established and growing CPA firm in Milton, is seeking a professional, organized, and detail-oriented.This is an excellent opportunity for someone who enjoys working in a profess... Show more

 • Promoted

Compounding Assistant in Pharmacy Cleanroom

Avanti Software Inc.Hamilton, ON, CA
Full-time

Advance your career with Royal Drugs as a Compounding Assistant in the pharmacy cleanroom in Hamilton.This position focuses on medication staging, preparation, and safe compounding practices.As a P... Show more

 • Promoted

Administrative Assistant | Part Time

Wayne Nichols Insurance & Financial ServicesHamilton, ON, CA
Part-time

Administrative Assistant | Part Time - Wayne Nichols Insurance Ltd.Job title: Part TimeAdministrative Assistant.Location: 403A-55 Head St Dundas, Ontario.Hours: Flexible Monday through Friday, 9AM ... Show more

 • Promoted

Administrative Assistant Position at DARTBOARD FREIGHT

Next Youth JobMilton, Halton Region, CA
Full-time

Step into an integral role as an Administrative Assistant at DARTBOARD FREIGHT.Manage office tasks, assist clients, and streamline communication across departments.O/A DARTBOARD FREIGHT is hiring a... Show more

 • Promoted

Survey Taker: Earn up to $25 per survey (Remote)

Earn HausHalton Hills, ON, CA
Remote
Full-time +1

Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more

 • Promoted

Administrative Assistant - Part-Time Focus Group Panelist (Up To $850/Week)

Apex Focus Group Inc.Orangeville, ON, Canada
CA$75.00 hourly
Full-time +1

Job Title: Administrative Assistant Work From Home - Remote Panelists.Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week).Our company is seeking individuals to participate ... Show more

 • Promoted

Hands-On Production Assistant at Nix Sensor

Nix SensorHamilton, ON, CA
Full-time

Experience a rewarding role as a Production Assistant at Nix Sensor Ltd.Contribute to process improvements while ensuring quality and efficiency in an innovative tech environment.Your responsibilit... Show more

 • Promoted

Administrative Assistant Admin Work From Home - Part Time Focus Group Panelists

ApexFocusGroupCaledon, ON, CA
Remote
Full-time +1

Now accepting applicants for Focus Group studies.Earn up to $850 per week part-time working from home.Must register to see if you qualify.No Administrative Assistant admin experience needed.Adminis... Show more

 • Promoted

Office Manager and Executive Officer

McMaster UniversityHamilton, ON, CA
Full-time

Office Manager and Executive Officer.Office Manager & Executive Officer.Executive Director and Vice‑Dean Education Services.Work assignments are often complex and confidential in nature and require... Show more

 • Promoted

Jr. Executive Assistant

TDS PersonnelGeorgetown, ON, CA
Full-time

Our client, an import/exporter of raw materials for the commercial manufacturing sector is seeking a Jr.Executive Assistant to join their team.The company has seen continuous growth over the past 1... Show more

 • Promoted

Administrative Assistant Admin Work From Home - Part-Time Focus Group Panelists

ApexFocusGroupCaledon, Ontario, CA
Remote
Full-time +3

Now accepting applicants for Focus Group studies.Earn up to $850 per week part-time working from home.Must register to see if you qualify.No Administrative Assistant admin experience needed.Adminis... Show more

 • Promoted

Containerization & Virtualisation Engineer

Canonicalhamilton, on, Canada
Full-time

Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets.Our platform, Ubuntu, is widely used in breakthrough enterprise initiat... Show more