Ethics & Equity Advisor

We are currently requesting resumes for the following position: Ethics & Equity Advisor

Resume Due Date: Friday, April 10th, (5:00PM EST)

Job ID: 26-

Number of Vacancies: 1

Level: Band I

Duration: 6 Months

Hours of work: 35 Hours per week

Location: Colonel Sam Drive, Oshawa

Work Mode: % on Site

Hourly Rate: $41

Job Overview

Reporting to Manager Ethics, Ethics Office, the Ethics Advisor is accountable for supporting the mandate and objectives of the Ethics Office with respect to:

• Responding immediately, as required, to high priority and/or significant concerns received from employees and/or the general public, while maintaining an appropriate caseload in a fast-paced environment
• Working in consultation with the Manager Ethics, and other Ethics Office staff to develop, assess and refine comprehensive complaints resolution strategies
• Prepare and revise for approval, documentation, i.e., departmental instructions/reference plans and other recommended practices for the Ethics Office activities, conducting inquiries in conformity with established procedures and practices
• Streamlining existing processes through the identification, implementation and leveraging of available technologies
• Provide stewardship of highly sensitive Ethics Office records, while maintaining multiple information management systems, including but not limited to the Code of Business Conduct and Conflict of Interest Declaration databases
• Determining appropriate complaint review strategies for inquiries or investigations (including research, information collection and documentation) consistent with the principles of administrative fairness, confidentiality and neutrality
• Identifying, analyzing and documenting issues of a confidential and/or highly sensitive nature that have potential and actual impacts on employees in the workplace
• As appropriate, providing recommendations to the Manager Ethics regarding best practices for responding to inquiries and complaints
• In consultation with senior staff, assist providing advice and guidance to business units on governance implementation, and support to Human Resource Business Partners to provide support and advice to employees at the site level
• Assist senior staff in providing case management and investigative work on inquiries and allegations and provide confidential support to people leaders and employees who report concerns about potential violations of the Code of Business Conduct
• With support of senior staff, provide advice and guidance on appropriate management action when a violation has occurred. This may include interacting with Security Investigators, Health and Safety, Law, Division, Labor Relations and HR
• From time to time, drafting recommendations/decisions for submission by the Ethics Office to employees and accountable line managers
• Planning and undertaking special activities and projects on behalf of the Ethics Office, including acting in a consultative and oversight capacity to facilitate the work of an external investigator, where necessary
• Increasing employees’ awareness and understanding of the Ethics Office, and promoting access to the department via site visits, informational sessions, etc., as required
• Enhancing management’s and Human Resources’ understanding of the Ethics Office and programs, whenever possible

Qualifications

• Previous HR Ops experience
• Previous Ethics/Employee Relations experience
• Familiar with the Code of Business Conduct and other Ethics-related Governance
• Familiar with complaint processes within Ethics to manage and work collaboratively with other departments for Code case management
• Knowledgeable of conflict of interest matters and managing conflict of interest declarations
• CHRP Certification is also an asset

Our client is dedicated to promoting employment equity and encourages applications from equity-seeking communities including but not limited to: Indigenous Peoples, racialized individuals, persons with disabilities, and women. Our client aims to build a diverse team that reflects the communities it serves, enhancing its ability to meet their needs. We are committed to an inclusive and accessible work environment and invites all qualified individuals to apply, offering accommodations during the application, interview and onboarding process as needed. This effort supports our client’s long-term strategy for equity, diversity, and inclusion.

CPUS Engineering employs artificial intelligence (AI) tools as part of its recruitment process to enhance efficiency and consistency. These tools may assist with activities such as application screening, candidate evaluation, and summarization of interview feedback.

AI-generated outputs are intended to supplement, not replace, human judgment. All final hiring decisions are made by qualified human decision-makers who exercise professional discretion in reviewing and assessing candidate information alongside any AI-generated insights.

CPUS Engineering ensures that the use of AI in recruitment complies with all applicable employment laws, human rights legislation, and privacy regulations. The organization is committed to maintaining fairness, transparency, and non-discrimination throughout the hiring process.