Executive Assistant - FFUN Group

Job Title : Executive Assistant

Job Status : Full-Time, Temporary (maternity leave with the potential to extend)

Job Location : Saskatoon, SK

Are you a master of multitasking with a knack for keeping things running smoothly? Do you have a talent for turning chaos into order?

If so, we need your exceptional organizational skills to join us as our Executive Assistant!

At FFUN Group, Canada’s fastest-growing motor group (#humblebrag), we’re not just about engines and horsepower; we thrive on efficiency and precision.

We're on the hunt for someone who can handle everything from managing the CEO's hectic schedule to planning unforgettable events and (of course) being the Brand Ambassador for, what we think, is Canada’s coolest brand!

As our Executive Assistant, you’ll be the CEO’s right hand, ensuring every detail is in place. You’ll coordinate staff travel, prepare itineraries, and keep our office running like a well-oiled machine.

Your role will include maintaining confidentiality, organizing meetings, managing correspondence, and handling special projects.

We’ll be honest, you gotta love scheduling, be a presentation master, and a guru when it comes to Excel and spreadsheets.

Your quick thinking and problem-solving skills will make you an indispensable part of our team.

If you’re ready to be the behind-the-scenes hero who keeps everything on track, send us your resume.

Why FFUN

• We know you're amazing, and we're not just tossing pennies your way. Imagine this : a competitive salary based on your experience!
• Get pumped for exclusive employee discounts not just on vehicles, but also on service, repairs, and parts!
• Keep that smile shining with our all-encompassing Health, Dental, and Pension Plans. We've got you covered, inside and out!
• Pump up your fitness game with corporate gym membership rates that won't empty your wallet. Flex those muscles at work and the gym!
• Get ready for an exciting ride! Joining us is like stepping onto a rocket ship of learning opportunities in a turbo-charged industry.

What you’ll be doing

• Keep the office spotless and efficient, ensuring everything is in its place and ready for action.
• Coordinate staff travel plans, craft detailed itineraries, and ensure seamless adventures.
• Attend and manage meetings like a pro prepare agendas, book locations, take minutes, and distribute them promptly.
• Master the Executive Leadership Team's calendars, booking and coordinating appointments effortlessly.
• Dive into event planning and be an active Social Committee member as the CEO's representative.
• Handle all incoming enquiries, sort and manage CEO / President's correspondence, and keep communication flowing.
• Tackle research, special projects, data tracking, and report production with enthusiasm and precision.

What you need

• Bachelor’s Degree : In Business Administration, Communications, Accounting, or a related field preferred.
• Minimum of 3 years of experience as an Executive Assistant, preferably in the automotive industry.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), familiarity with project management tools, and basic knowledge of CRM systems.
• Exceptional verbal and written communication skills, with the ability to interact professionally with all levels of the organization and external stakeholders.
• Strong organizational and multitasking abilities, with a keen eye for detail and accuracy.
• Proven ability to manage multiple priorities, meet deadlines, and work efficiently in a fast-paced environment.
• Strong problem-solving skills, with the ability to anticipate needs and provide proactive solutions.
• High level of discretion and confidentiality in handling sensitive information.
• Excellent interpersonal skills with a positive attitude and a team-oriented approach.
• Ability to adapt to changing priorities and handle unexpected challenges with ease.
• High degree of professionalism, with a polished and confident demeanour.
• Experience in managing projects, coordinating events, and assisting with high-level administrative tasks.
• Experience in coordinating travel arrangements, including flights, accommodations, and itineraries.
• Understanding of the automotive industry landscape, terminology, and key players is a plus.

Working as the Executive Assistant, you’ll be part of the head office team based out of Saskatoon’s Ignition Avenue and part of FFUN Group, Canada’s fastest-growing motor and recreational retailer with nearly 30 locations throughout Canada and growing.

We are all about having FFUN and making the most out of life while providing our team with amazing opportunities. To learn more about us, visit ffun.com

We are defined by our core values :

Driven to Grow

Team Player

FFUN Attitude

Down to Earth

If this sounds like the opportunity you’ve been waiting for, we’d love to meet you. Apply by visiting ffun.com / careers.