Human Resources Administrator

ABOUT YOU :

You have experience supporting a wide range of human resources functions and ensuring that both employees and the organization are aligned with policies, practices, and goals.

You have worked across multiple HR disciplines, including employee relations, recruitment, performance management, training, benefits administration, and compliance, to foster a positive work environment and promote organizational success.

You have experience effectively communicating with executives and providing excellent support for strategic initiatives and overall company processes and growth.

You are enthusiastic and can demonstrate that you are proactive and can multitask in a fast-paced environment.

ABOUT US :

WellStat is the leader in real-time, single platform systems to support energy, grid management and wellness. We benefit our clients through cleaner, healthier, and more profitable buildings.

We provide Demand Response Management, Energy Management Software, as well as the leading commercial Indoor Air Quality (IAQ) monitoring system through our WellStat product line.

WellStat is the first and most widely used commercial all-in-one air quality monitoring system that provides continuous, actionable data to help reduce the unseen risk factors that impact the health and productivity of building occupants.

With WellStat, buildings can promote a healthy environment by showcasing safe air quality levels through real-time monitoring and reporting.

THE ROLE :

We are seeking a highly organized and detail-oriented HR Administrator to join our team. In this role, you will be responsible for supporting the day-to-day HR operations, assisting with employee relations, recruitment, onboarding, benefits administration, and ensuring compliance with company policies and employment laws.

The HR Administrator will serve as a key point of contact for employees and managers, helping to foster a positive work environment while maintaining HR records and documentation.

Duties and Responsibilities

Employee Onboarding & Offboarding :

• Manage the onboarding process for new hires, including preparing offer letters, contracts, and relevant documentation
• Coordinate new employee orientation and ensure all necessary paperwork is completed
• Assist in the offboarding process, ensuring smooth transitions, exit interviews, and proper documentation

HR Administration :

• Manage our PEO relationship
• Maintain accurate employee records via support of our PEO
• Assist with employee benefits enrollment, changes, and inquiries
• Process employee leaves of absence, ensuring compliance with company policies and legal requirements
• Ensure timely and accurate reporting of employee data for HR and payroll purposes

Recruitment Support :

• Assist with posting job advertisements and scheduling interviews
• Coordinate communication with candidates and hiring managers
• Prepare interview schedules and assist with interview logistics

Employee Relations & Communication :

• Provide administrative support for employee relations matters and ensure timely resolution of HR-related inquiries.
• Serve as a point of contact for employees regarding HR policies, procedures, and benefits.

Compliance & Recordkeeping :

• Maintain confidentiality and ensure compliance with HR policies, legal regulations, and company standards.
• Assist in ensuring compliance with labor laws and regulations, including health and safety and equal opportunity employment.
• Help with audits and maintain accurate documentation for legal compliance

General HR Support :

• Assist with training coordination, tracking, and employee development programs.
• Assist in performance management processes, including scheduling reviews and tracking progress.
• Support HR projects as needed, including employee surveys, employee engagement initiatives, and policy updates.

QUALIFICATIONS : Education :

Education :

• Bachelor's degree in Human Resources
• Relevant certifications (e.g., CHRP) considered an asset

Experience :

• At least 1-2 years of experience in an HR support or administrative role
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with Canadian labor laws and HR best practices US and UK considered an asset

Skills :

• Excellent organizational and multitasking skills
• Strong written and verbal communication skills
• Attention to detail and ability to maintain confidentiality
• Ability to work independently and as part of a team
• Strong problem-solving and interpersonal skills

Attributes :

• Professional, approachable, and empathetic attitude
• Ability to thrive in a fast-paced, dynamic environment
• High degree of integrity and discretion

Salary Range : $45,000-50,000

Pay in lieu of Benefits : 5% of salary

Pension / RRSP Match : up to 4% of salary