Executive administrative assistant Jobs in Winnipeg, MB

We are offering a short term contract employment opportunity (2-3 months) for an Administrative Assistant. The role requires a detail-oriented individual to join a team in the downtown area of Winnipeg and contribute to the smooth operation of the office during the busy tax season. As an Administrative Assistant, you will be primarily responsible for handling incoming information, managing digital documents, and coordinating with the administrative team.

Responsibilities :

• Receive, log into the system, and sort all incoming information.
• Handle the process of in-house or external completion of tasks including document scanning.
• Upload and download files upon completion.
• Manage Efiling of T1 and print all necessary documents.
• Prepare physical or electronic documents for dispatch.
• Send various emails or use docusign to communicate with clients.
• Keep the T1 area clean and organized.
• Coordinate tasks with various administrative team members.
• Carry out miscellaneous administrative tasks as needed.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Excellent customer service skills and a detail oriented demeanor
• Experience with data entry tasks and a keen eye for detail
• Ability to handle inbound and outbound calls in a detail oriented and effective manner
• Strong written and verbal communication skills, especially in email correspondence
• Ability to schedule appointments and manage calendars efficiently
• Strong organizational skills and the ability to multitask effectively
• Ability to work independently and as part of a team.

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