Financial Coordinator – Applied Research

In order to ensure your application is received byNAIT for thorough review and consideration, please apply directly through our

Careers site at  www.nait.ca / careers

Please Note : This is a temporary

position ending on or before February 28, 2029, with the possibility of

extension.

As NAIT continues to expand and

strengthen its Applied Research initiatives, we are recruiting a skilled and

passionate individual to help shape and maintain best administrative practices

and become part of Canada’s leading polytechnic. A candidate for this position should be a

motivated and driven administrative professional with a high attention to

detail, who enjoys maintaining a very organized work environment and have well

developed time management skills.

Reporting to the Manager, Financial

Administration Support Team this position provides support and guidance to

Research Centres in Industry Solutions. Specifically, this position will facilitate all research and innovation

activities in the Centre by leading, coordinating, tracking, managing and

finalizing administrative details, reporting and financial management of

grants. Our successful candidate will

provide the Manager with a high degree of assurance that the Centres has

performed the necessary due diligence to meet funders’ expectations. This position is critical to supporting the

successful growth of Industry Solutions.

Key Responsibilities :

Support the research lead

and specialists in grant application and research contract processes, including

budgetary review and submission of approved applications to the Grants &

Proposal team for final submission to funders / partners.

Understand centre and

project level financial information in order to provide guidance to technical

leads and managers.

Coordinate all Research

Centre agreements, both NAIT generated and externally generated Project

Agreements.

Manage requisitions,

invoices, payments, journal entries, budgets, and contract agreements.

Review expenses for

compliance and eligibility with various Funder guidelines.

Coordinate month-end

activities and meet tight deadlines.

Advise researchers on

cash flow situations, providing monthly statements and projections at the

grant / project level.

Prepare quantitative and

qualitative financial reports internally and for external funders, ensuring

compliance with reporting requirements and deadlines.

Create detailed working

papers for in-kind contributions, including necessary agreements.

Provide planning

documents, reports, and variance analysis to Industry Solutions Leadership.

Support Centre leadership

in the preparation, tracking, and reporting of NAIT budgets and forecasts for

Industry Solutions in the annual budget process.

Develop, track, and

report on Capital procurement for external funders.

Coordinate information

for internal and external auditing and reporting purposes.

Special

projects as required

Skills & Abilities :

Strong customer service

focus, and the ability to prioritize in a fast-paced environment and meet

deadlines are essential.

Excellent interpersonal

and communication skills including adjusting styles to suit different audiences

and situations

Ability to eliminate

financial ambiguity and articulate key financial details to decision makers

Highly organized and

responsive, keen attention to detail

Strong critical thinking

(evaluating, questioning, and analyzing) rather than taking information at face

value.

Qualifications :

Accounting, Finance, or

Business Degree preferred; a related diploma may be considered with significant

related experience

3-5 years of related

experience with extensive and proven financial administration experience.

Experience with research

grant facilitation and management would be a strong asset

Project

management and budget preparation / support experience required

Advanced

Excel skills required; experience with both Microsoft 365 Suite and WorkDay

Finance would be an asset

Applicants with

education credentials earned outside of Canada should have their credentials

evaluated by World Education Services (WES), International Qualifications

Assessment Service (IQAS) or the Comparative Education Services (CES).

Remuneration :  $71,863.49

• $96,641.22 annually, plus a comprehensive benefits package. (Classification –

Coordinator II).

This

position is covered by the Alberta Union of Provincial Employees (AUPE)

Collective Agreement.

Please submit a resume and cover letter

to be considered for this opportunity.

About

NAIT

We

are known as one of Alberta’s top employers. Being part of a community that

makes a difference in the lives of students, staff, industry clients and

partners, NAIT’s culture reflects our shared values of respect, collaboration,

celebration, creativity, and accountability.

People

are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and

wellness, work-life balance, recognition, and professional and personal growth.

In addition to excellent vacation time, we offer paid time off between

Christmas and New Year's.

NAIT

supports a flexible work environment, enabling staff to request approval for

on-campus, off-site, or hybrid work arrangements based on the nature of the

role. Please note that remote positions require employees to reside within

Canada.

NAIT

is committed to fostering a safe environment that supports equity and

cultivates inclusion through our Centre for Community and Belonging (CCB) and

our Equity, Diversity, and Inclusion Strategy. We are a

proud partner of the Canadian Centre for Diversity and Inclusion. While we

encourage all qualified applicants to apply, only those being considered will

be contacted. If you require any accommodations, please connect with us at careers@nait.ca.

#LI-TH1 #LI-Hybrid -