Reception & Admin Assistant

We are seeking a flexible, enthusiastic, and service-oriented Reception / Administrative Assistant for our downtown Calgary client. This is a dynamic opportunity for an experienced office administrator who thrives in a fast-paced, people-focused environment and enjoys being at the center of daily office operations. If you excel at creating a welcoming, organized, and well-supported workplace, we want to hear from you—apply today!

Responsibilities :

• Answer phones and greet clients.
• Oversee daily office administration and front-desk operations.
• Greet and support employees, visitors, vendors, and service providers.
• Coordinate building maintenance requests, facility repairs, and vendor relationships.
• Maintain updated floor plans and support office moves and seating assignments.
• Manage meeting room scheduling, setup, catering, and basic technology coordination.
• Handle hospitality needs, including stocking supplies, maintaining kitchen areas, and ordering / setting up lunches.
• Support office and facilities budget administration, invoices, and expense tracking.
• Oversee security and access management, including cards and visitor passes.
• Maintain office procedures manuals and train backup support staff.
• Provide general office management and administrative support across departments.

Qualifications :

If you’re client-focused, a team player, and looking to be the glue that holds a team of professionals together, we’d love to speak with you! Apply now for immediate review.

Please check out our website at www.eqstaffingsolutions.com to view all our job postings.

About Equation Staffing Solutions :

Equation Staffing Solutions is a successful, award-winning Calgary based staffing and recruitment agency specializing in the placement of candidates on a temporary, contract or permanent basis. The industries we serve include oil and gas, warehousing & transportation, finance & accounting, banking, health care, educational institutions, engineering & technology, manufacturing, construction, agriculture and all levels of government. The job families we place people in comprise of general office & admin support, human resources, customer support, warehousing, trades, machine operators, production, accounting, records management, business management & information management.