Continuing Studies & Corporate Training Support Coordinator

Continuing Studies & Corporate Training Support Coordinator

Okanagan College hires the best-qualified candidates for its positions. Selections for bargaining unit positions are conducted in accordance with the provisions of the appropriate Collective Agreement. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

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Competition Details

Position Information

Position Number P01419

Position Title Continuing Studies & Corporate Training Support Coordinator

Division / Portfolio Continuing Studies and Corporate Training Department / Program C / S Administration

Location Penticton

Other Flexible Work Options Your Opportunity

Under the supervision of the Operations Lead, the Support Services Coordinator plays a key role in the efficient delivery of programs and short courses offered through Continuing Studies & Corporate Training (CSCT).

Job Summary

Working closely with Program Coordinators and Instructors, this position is responsible for coordinating a range of administrative, scheduling, systems, and student support functions that contribute to the successful delivery of quality learning experiences.

Key Responsibilities

• Support the day-to-day operations of assigned programs and courses, preparing schedules and room bookings, tracking and maintaining data in registration systems, assisting with communications to students and instructors, and monitoring supply and material budgets.
• Maintain program schedules, room bookings, and instructor contracts to support accurate and timely program delivery.
• Support course start-up and close-out activities, ensuring materials, supplies, and administrative requirements are prepared and completed.
• Ensure marketing materials are accurate and current across digital and print platforms, supporting visibility and enrollment.
• Serve as a primary resource for instructors, ensuring they have the logistical support, materials, and information required to deliver high-quality learning experiences.
• Support the onboarding and orientation of new instructors to ensure smooth integration and effective communication.
• Provide timely responses to student inquiries and ensure accurate communication regarding program schedules, updates, and requirements.
• Coordinate the practicum placements, working with external stakeholders to secure and maintain quality placement opportunities for learners.
• Compile enrollment and program data to inform decision-making, program evaluation, and budget planning.
• Prepare and distribute reports and documentation, ensuring accuracy within departmental requirements.
• Maintain compliance with college data standards and privacy policies through accurate record-keeping and documentation practices.
• Troubleshoot and resolve issues in student registration systems, escalating as required, and ensure data integrity across systems to support reliable reporting.
• Monitor program supply and material budgets, providing input into purchasing and budgetary decisions.
• Track and reconcile receipts, purchase orders, and related financial documentation to support accurate budget management.
• Assist with financial reporting and variance tracking in collaboration with the Program Coordinator.
• Perform other duties and assist with special projects as assigned to support the goals of Continuing Studies & Corporate Training.

Education and Experience

Skills and Abilities

Preferred Qualifications

Desired Start Date 01 / 12 / 2026

Position End Date (if temporary) 05 / 01 / 2026

Schedule Monday – Friday 8am-4pm

Annual Salary / Hourly Rate $33.93-$38.77 / hour

Appointment Type Support - Non-Regular Full-time

Application and Contact Information

Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups / visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, AccessibilityHR@okanagan.bc.ca.

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