Administrative Assistant - Professional Services

Position : Administrative Assistant - Professional Services Location : Toronto Quantum Management Services is working with a prestigious downtown law firm to recruit a highly efficient Administrative Assistant to provide support to a Partner.

This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Responsibilities : - Manage the initiation process for new clients and conduct conflict checks utilizing the firm's internal system.

• Ensure adherence to all client intake protocols and uphold precise records of client data. - Independently oversee the day-to-day administrative functions for the Partner.
• Engage in professional and respectful communication with internal and external stakeholders, including partners, associates, support staff, and external parties.
• Deliver prompt updates and address inquiries concerning client affairs, scheduled appointments, and time-sensitive tasks.
• Provide reminders for client payments and contribute to the preparation of financial summaries as required. - Maintain precise documentation of client billing details and transaction records.
• Format and draft correspondence, legal documentation, and reports for review and endorsement by the Partner. - Ensure the precision and entirety of all documents and communications.
• Update the Partner's calendar daily and arrange appointments, meetings, and conference calls. - Offer comprehensive administrative assistance, encompassing correspondence management, event scheduling, mail handling, file organization, billing, calendar maintenance, and filing duties.

Qualifications : - Bachelor's / Diploma or equivalent experience in a related field. - At least 3-years of professional administrative experience in a fast-paced / high volume environment.

Experience in a professional services firm is required. - Experience in a legal setting is a BIG plus. If this sounds like you, please email your Word version resume to rory.

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