Proposal Coordinator

Job Description

Job Description

Role

Reporting to the Estimating Manager, the Proposal Coordinator supports the successful development and submission of engineering, procurement, and construction (EPC) proposals for utility-scale and industrial electrical projects, including distribution, substation, and renewable energy scopes. This role is responsible for organizing proposal documentation, tracking deliverables, ensuring compliance with RFP requirements, and facilitating communication across preconstruction, engineering, and procurement teams. The Proposal Coordinator plays a key part in ensuring proposals are delivered accurately, on time, and to a professional standard.

Responsibilities

Proposal Coordination & Compliance

• Review RFP documents to identify submission requirements, deadlines, and client expectations.
• Develop and maintain proposal schedules, checklists, and compliance matrices.
• Track and collect required inputs from various stakeholders (estimators, engineering, procurement, HSE, quality, legal, etc.).
• Ensure consistency and accuracy across all proposal documents.
• Assemble and format technical and commercial proposal submissions in alignment with client and brand standards.
• Coordinate with estimators to include accurate pricing, assumptions, and risk items in proposals.
• Facilitate internal review cycles and ensure all required approvals are obtained before submission.

Document Control & Administrative Support

Communication & Collaboration

Requirements

Qualifications

Benefits

Benefits