Position : Administrative Assistant - Legal Location : Downtown Toronto Salary : $58,000 to $70,000 (dependent on experience) Hybrid : 3-days onsite Quantum Management Services is working with a prestigious downtown law firm to recruit a highly efficient Administrative Assistant to provide administrative support to a Senior Partner.
This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Responsibilities : - Manage the initiation process for new clients and conduct conflict checks utilizing the firm's internal system.
- Document and track precise records of client data. - Oversee the day-to-day administrative functions for the Partner. - Provide prompt updates and address inquiries concerning client affairs, scheduled appointments, and time-sensitive tasks.
- Provide reminders for client payments and support with preparing financial summaries as required. - Maintain precise documentation of client billing details and transaction records.
- Format and draft correspondence, legal documentation, and reports for review by the Partner. - Manage the Partner's calendar daily and arrange appointments, meetings, and conference calls.
- Offer comprehensive administrative assistance including correspondence management, event scheduling, mail handling, file organization, billing, calendar maintenance, and filing duties.
Qualifications : - Bachelor's / Diploma or equivalent experience in a related field. Legal Certificate / Diploma an asset.
- At least 3-years of professional administrative experience in a fast-paced / high volume environment. - Experience working with a Legal firm is required.
- Organization, attention to detail, communication and working with urgency is integral in this role. Please send your resume in Word format to Rory Colgan at rory.
[email protected]. REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here. OUR VIRTUAL DOORS ARE OPEN! We're also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.
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