Corporate Legal Assistant

Job Description

Corporate Legal Assistant

Key Responsibilities

• All assistant functions relating to document production, including typing from written notes or transcribing voicemails;
• Maintain lawyers’ calendars and established filing systems including BFs;
• Assist with file preparation and management;
• Type and revise contracts, agreements or other legal documents;
• Organize and assemble document books;
• Become familiar with files, clients and key contacts;
• Communicate with and / or respond to clients in a professional and timely manner;
• Liaise with assistants and other lawyers on file progress;
• Proof-read (documents, letters, memos, etc.);
• Enter timesheets and assist with billing cycle such as preparing and issuing invoices to clients, assisting with collection / payment of invoices, etc.;
• Provide general administrative support to lawyer;
• Organize flights and hotel accommodations; and
• Complete other duties as required.

Qualifications

• 3+ years of experience as a Corporate legal assistant; and
• Formal Legal Administrative Assistant or Paralegal / Law Clerk education and training an asset
• Ability to remain productive within a time-sensitive and fast-paced environment;
• Excellent organizational and time management abilities;
• Ability to prioritize and handle multiple tasks
• Excellent communication and interpersonal skills, especially with clients;
• Must be accurate and detail-oriented;
• Proficient at proof-reading;
• Ability to manage large case files;
• Ability to exercise strong initiative, judgment and confidentiality;
• Dedicated to providing quality service to clients to consistently exceed expectations; and
• Advanced Microsoft Office Suite (Word, Excel, PowerPoint, etc.).

Tagged as : Corporate, Legal Assistant