Accounts Payable Clerk

Tasks

• Verify and reconcile invoices with purchase orders and delivery slips.
• Enter and code invoices into an internal accounting software.
• Forward invoices to internal managers for approval.
• Prepare and process payments according to due dates.
• Manage payment discounts.
• Maintain supplier files (opening, organizing, updating).
• Record expenses related to credit cards, expense accounts, and petty cash.
• Perform monthly account reconciliations.
• Communicate with suppliers to obtain missing documents.
• Complete requests for opening supplier or partner accounts as needed.
• Contribute to the management of supplier and subcontractor contracts.
• Update information related to licenses, insurance, registration numbers, and required certificates.
• Verify the validity of tax numbers and regulatory certificates.
• Prepare and coordinate the receipt of required documents (receipts, certificates, declarations).
• Participate in preparing various documents needed for annual audits (invoice copies, account analysis, etc.).
• Perform other related tasks in support of the accounting team.

Advantages

• 40 hours per week, Fridays end earlier.
• RRSP with employer contribution.
• Health and support services (telemedicine, EAP).
• Group insurance and benefits.
• Team activities.
• In-person, remote work possible after probation period.

Job requirements

• DEP in Accounting or equivalent training.
• 3 to 5 years of relevant experience, ideally in the construction industry or a related field.
• Comfortable coordinating various tasks and skilled in professional dexterity.
• Excellent command of French, both written and spoken.
• Strong knowledge of computer tools, particularly Excel and word processing software.
• Knowledge of accounting software like Avantage and Prextra (an asset).