- Work Term : Permanent
- Work Language : English
- Hours : 30 hours per week
- Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience : 2 years to less than 3 years
- or equivalent experience
Work setting
- Private sector
- Urban area
Tasks
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Oversee and co-ordinate office administrative procedures
- Schedule and confirm appointments
- Organize and schedule office work
- Organize conferences and meetings
- Maintain registration systems, records and files
- Label, file and retrieve documents
- Answer inquiries and provide information to customers
- Receive and forward telephone or electronic enquiries
- Process incoming and outgoing mail manually or electronically
- Professionalism in customer service
- Document and prepare invoices and work orders
- Co-ordinate, assign and review work
- Help with scheduling and workflow
Computer and technology knowledge
- Electronic mail
- Electronic scheduler
- SharePoint
- Social Media
- Spreadsheet
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
Transportation / travel information
- Own vehicle
- Willing to travel
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
Screening questions
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
Other benefits
- Free parking available
- Learning / training paid by employer
- Parking available
Support for newcomers and refugees
- Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)
- Supports newcomers and / or refugees with foreign credential recognition
Support for youths
- Offers on-the-job training tailored to youth
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