Executive Assistant

Job Description

Job Description

Looking for an EXPERIENCED AND VERSATILE Executive Assistant.

We are looking for an amazing  Executive Assistant who is :

• Passionate, dedicated and willing to persevere in the face of adversity
• The type of person who loves working in a small, family-like, entrepreneurial environment
• Great at supporting projects with multiple components and team members involved
• Great at implementing streamlined process methodologies to ensure team members are staying efficient and focused on objectives and outcomes

DETAILED ROLE OVERVIEW

Executive Support :

Project Ownership and Support :

Business Operations Support

Administrative Tasks :

Business Purchasing :

Required

Required Experience / Education

o Post-secondary education in business, computers, or office management

OR / AND

Office Admin or Similar Position for 3-5+ years

Desired Experience

Hours of Operation : 9am - 6pm Monday- Friday

This role is very dynamic in nature and has a big impact to the team!

Efficiency  is a big part of our company culture. To us this means being able to do more with less, always finding better, smarter and easier ways to do things without compromising quality. An example of this could look like automatic reordering of supplies regularly so you no longer have to, or adopting a new tool that makes a process so much simpler.

Organization  is equally important. It enables your ability to be both efficient and effective. Organization to us means using tools (calendars, SharePoint and other internal tools) to keep things where they need to be. It also means taking appropriate notes when being assigned a task so that the task can be completed to meet expectations. Organization also includes having guides and documents created and in the right places so that yourself and others can easily refer back to be able to complete a task.

Being  Detail oriented  is key and we need an individual who has an amazing eye for details! Being detail oriented reduces the need to go back and forth between different individuals we work with (internal or external). We always strive to do things right the first time and learn from mistakes quickly so they never occur again. Details are also important in anything related to book keeping and reporting which the business relies upon.

Finally majority of what you will do will be on the computer. It’s CRUCIAL that you are  extremely comfortable on the computer  and using Microsoft programs such as  Outlook, Excel and PowerPoint . Many of the tools we use can be learnt through online tutorials and courses, requiring you to be open to  continuously self-learning  to increase your efficiency and in turn making regular tasks easier for you and more impactful towards the team!

More about us :

Our company is comprised of an amazing team of individuals of diverse backgrounds, experiences and perspectives. We are lean in nature and most team members have multi-functioning positions within the company. We are approaching a decade of existence and have experienced tremendous growth and learnings throughout the years and as a result of the different ideas brought forward by past and current team members.

We praise new ideas, new methods of doing things and learning what works and what doesn’t. We promote thinking outside the box to solve problems and often look at how we can simplify or automate any process we do, freeing up valuable time of any team members and making tasks easier to complete!

We strive for an ever evolving company culture and team where we learn, grow and have fun with everyone we work with!

We are looking for the best fit candidate to join our journey and grow with us. If you feel the role description and culture are a perfect fit for you, we look forward to hearing from you and diving even deeper on the role, company and yourself!

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