Litigation Legal Assistant

Job Description

Litigation Legal Assistant (Bilingual)

Location : Montreal (Hybrid Remote)

Salary : Up to 72K + Bonus & Pension Plan

Key Responsibilities

• Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, litigation documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group.
• Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
• Assisting lawyers in the preparation and coordination of hearings and trials; recording and monitoring court appearance dates, pleadings and filing requirements.
• Preparing basic court pleadings or other courtroom visuals.
• Coordinating service and filing of proceedings with agencies and courts.
• Scheduling and coordinating discoveries, expert witnesses or other court-designated hearings. Monitoring evidence gathering.
• Maintaining an in-depth knowledge of legal terminology, court rules and procedures as well as medical terminology where applicable.
• Managing files including : opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
• Managing key dates including physical bring forward system and updating calendars for assigned lawyers
• Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
• Updating contact names and addresses in the client database on a regular basis.
• Coordinating client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
• Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required.
• Receiving, handling, screening and / or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients;

and taking messages as required.

• Assisting with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process.
• Working with Finance to coordinate new Client and Matter openings (KYC).
• Providing consistent backup support when needed.
• Other duties as assigned.

Qualifications

• Bilingual (French & English) required.
• Legal Assistant Diploma or equivalent.
• Minimum 3 years of experience as a litigation legal assistant.
• In-depth knowledge of legal terminology, court rules and procedures.
• Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
• Capacity to perform duties with speed and accuracy.
• Strong time management, organizational and multi-tasking skills
• High level of discretion and confidentiality.
• Flexibility to occasionally work overtime.

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Tagged as : Legal Assistant, Litigation