Executive Assistant

Job Description

Our reputable Educational client is currently seeking an experienced Executive Assistant to support the Vice President on a day-to-day basis.

This opportunity is a permanent, full-time position.

An ideal candidate will provide a broad range of highly confidential administrative support to all of the VP's matters related to the efficient and effective administrative operation of the Office.

Responsibilities :

• Provide operational and administrative support to the Vice-President ensuring confidentiality and efficient office functioning
• Liaise with internal and external stakeholders
• Manage the VP's calendar, coordinate meetings and events, handle financial management tasks, and assist in human resources and labor relations support
• Ensure utmost confidentiality regarding all information handled within the office, encompassing sensitive areas such as human resources, labor relations, strategic planning, and business continuity planning.
• Possess a thorough understanding of internal policies, procedures, and protocols to effectively prioritize events and meetings following established guidelines.
• Support in creating departmental budget forecasts, estimating costs, and generating analytical reports while ensuring adherence to university policies and procedures.
• Handle financial transactions such as debit memos, expense reimbursements, and bank deposits, and meticulously review invoices for accuracy before processing payments.
• Special event coordination, administrative support for committees, correspondence management, and other duties as assigned.

Qualifications Required :

• Education : Bachelor's degree or equivalent experience.
• Experience : Minimum of five (5) years supporting senior executives, preferably in the educational industry.
• Proficiency in office management, financial resources, calendar management, and correspondence drafting.
• Skills : Proficiency in Microsoft Office Suite, electronic scheduling software, and financial information systems.
• Strong communication, organizational, problem-solving, and customer service skills. Ability to maintain confidentiality and exercise judgment.
• Other : Flexibility, adaptability, professionalism, and meticulous attention to detail are essential in a high-pressure environment.
9 days ago