Summer Student, Administration

Position Summary

Amacon is looking for an energetic team player with a strong work ethic and who is proactive to take on the role of Administrative Summer Student for a 4 month contract starting in May 2024.

This position can handle any administrative task and demonstrates a strong ability to be organized, discrete, and enables efficiency and productivity.

We are looking for university students in their third or fourth year of school who want hands-on experience in an office setting.

Position Responsibilities

• Reception coverage
• Greeting visitors and announcing their arrival to the correct parties
• Set up, clean and restock boardroom(s) prior to and after meetings
• Ensure that the office looks professional, neat & presentable at all times including reception, lobby & hallway
• Receive and sort and distribute all incoming mail
• Process outgoing mail on a daily basis and place it into a post box at the end of the day
• Archive paper files onto the excel database and move down to storage
• Support and assist with company events and office functions
• Clear out the M’ Drive of old files that are no longer applicable
• Assist other departments as needed
• Other duties as required

Experience & Qualifications

• Education : Currently in their third or fourth year of university
• Detail oriented
• Comfortable with repetitive tasks
• Comfortable working with Microsoft suite of products : specifically Word, Excel, navigating Teams.
• Ability to work in a fast-paced work environment
• Must be punctual and reliable
• Able to work independently

Work Schedule

This is a full-time position summer student position that generally works eight-hour days, Monday through Friday. Specific work hours within the workday are flexible to be mutually agreed upon.

Only those candidates selected for an interview will be contacted. No phone calls please.