Receptionist, Inforce Administration

About The Role

The Reception and Inforce Administrator position is responsible for the overall service provided in our Langstaff office. This location has several in-house advisors and their assistants. The individual who secures this role will be the face and voice of the office, with focus on supporting our advisors and their assistants with their needs. It is also the responsibility of the Receptionist and Inforce Administrator to ensure that the premises remains in peak condition.

What You’ll Do

Answer and direct incoming calls in a timely and professional manner.

Greet in-person visitors in a welcoming, friendly manner.

Engage with advisors daily, resolves issues, and provide support with inforce policy service needs.

Engage with clients daily to help guide them to the appropriate party to manage their inquiries.

Receive and prepare daily courier packages.

Prepare, deliver, and submit monthly invoices for in-office expenses.

Order office supplies and lunches, as needed.

Book and set up meeting rooms for advisors and internal staff, ensuring the room is tidy and / or clean, and required supplies are available (e.g. water, easels with paper / markers).

Keep all common areas neat and orderly.

Liaise with building management, ensuring all facilities management matters are handled (e.g. maintenance, communicating fire drills).

Various other activities, as assigned.

The Receptionist is also expected to perform Inforce Administrative functions :

Act as a liaison between policyholders, advisors, and insurance carriers.

Respond to service inquiries throughout the lifecycle of a life insurance policy.

Maintain working knowledge of carriers’ inforce-related processes.

Provide administrative support and exercise sound judgment when assisting advisors and clients.

Support various operational and administrative tasks as needed.

What You’ll Need for Success

1 year experience working in an administrative function.

Professional communication skills, both written and verbal

Strong organizational skills and attention to detail

Ability to solve problems and provide practical solutions.

Positive, reliable, and client-focused attitude

Experience in the life insurance industry (asset)

Proficiency with MS Office Suite and online meeting platforms

Strong communication and relationship-building skills, with the ability to engage both internal and external stakeholders.

About this division

​Hub Financial, a division of HUB International, is one of Canada’s largest independent Managing General Agencies (MGA). Specializing in life insurance, investments, and wealth management, we provide independent financial advisors with a wide range of products, resources, and tools to help their business succeed. Our services include access to top-tier insurance solutions, cutting-edge technology platforms, and operational support all designed to streamline business processes and improve client outcomes. At Hub Financial we empower independent advisors to grow their practices, enhance their client service, and deliver comprehensive financial solutions.

What’s in it for you?

Your well-being is our priority, and we back this up with a wealth of benefits :

Competitive Compensation : Benefit from a pay structure that includes incentives, bonuses, and opportunities to increase your earnings.

Work-Life Balance : Enjoy flexible work arrangements and generous time off to support your personal and professional life.

Tailored Benefits : Access a personalized benefits package, including company-matched RRSPs, designed to meet your unique needs.

Career Growth and Support : Invest in your future with HUB! Take advantage of our sponsored training and development programs, tuition reimbursement opportunities, and coverage for professional license fees and membership dues—everything you need to support your growth and excel in your career.

Exclusive Perks : Take advantage of discounts on events, travel, accommodations, and personal home & auto insurance.

At HUB, we believe that diversity drives innovation, equity fosters opportunity, and inclusion creates a culture where everyone thrives. We are committed to building a workplace that reflects the communities we serve and where every employee feels valued, respected, and empowered to bring their whole self to work. By embracing diverse perspectives and fostering an inclusive environment, we cultivate a collaborative and dynamic team that delivers exceptional results for our clients and communities.

Compensation

The expected salary range for this position is $45,000 to $50,000 and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level.

HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid-time-off benefits, and eligible bonuses, and commissions for some positions.

Work Schedule

Onsite, Monday - Friday.

Why Choose HUB?

When you choose HUB, you're choosing a competitive, exciting, and friendly work environment that strategically positions you for longevity and offers significant advancement, growth, and success opportunities. To read more about HUB, please visit -

About HUB International

Headquartered in Chicago, Illinois, is a leading full-service global insurance broker and financial services firm providing risk management, insurance, employee benefits, retirement and wealth management products and services. With more than 19,000 employees in offices located throughout North America, HUB’s vast network of specialists brings clarity to a changing world with tailored solutions and unrelenting advocacy, so clients are ready for tomorrow.

We’re not just an insurance broker, we’re a team of passionate professionals dedicated to innovation, excellence, and empowering our clients and communities through personalized support and expertise.

If you’re interested in learning how you can grow your career at HUB, visit our to explore our opportunities.

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Department Office Administration & ClericalRequired Experience : 1-2 years of relevant experienceRequired Travel : No Travel Required

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