Bilingual (French) Office Administrator

Description

Who we need

The Bilingual Office Administrator will be responsible to provide exceptional care and embrace the company values. You will be accountable to receive and reroute all incoming phone calls, welcome all visitors and employees in the office, handle basic office administrative tasks and provide administrative support to our Senior Leadership Team.

You will be located in Montreal and required to be in office four (4) days per week, supporting key business hours between 9 : 00 a.

m. to 3 : 00 p.m. Monday through Thursday.

What you will do

• Provide outstanding customer service to internal and external customers / clients;
• Receive visitors at the front desk professionally by greeting, welcoming, directing and announcing them appropriately.
• Use proper sign-in protocol;
• Efficiently handle all incoming inquiries with courtesy;
• Prepare outgoing mail and receives all incoming and outgoing FedEx mail;
• Prepare and coordinate all IT equipment deliveries and / or returns via FedEx;
• Prepare and track all FedEx shipments, and coordinate with employees & IT focal;
• Distribute mail to correct departments in a timely manner;
• Collaborate with Finance and coordinate payments for invoices, when applicable;
• Maintain office petty cash;
• Provide support with in office all employee events and / or external social celebrations such as : Summer All Employee Event & Year End event;
• Place orders for office supplies within budget and maintain inventory;
• Order kitchen supplies and maintain proper inventory;
• Keep kitchen equipment in good working order with a weekly maintenance check;
• Maintain office equipment and ensure that all is good working condition. Report any issues to appropriate department IT and / or Facilities;
• Ensure reception area, and visitor areas, boardroom / meeting rooms, kitchen, and common areas are maintained and presentable;
• Advise leader of any issues and help to provide solutions;
• Coordinate booking of meetings & meeting rooms;
• Arrange for office catering for special meetings / events;
• Manage calendars of select senior leadership members and provide general admin support;
• Manage Expense Claims for Senior Leadership Team;
• Manage and assist Senior Leadership team with travel bookings / arrangements.

What you will bring

The education & the experience. Secondary School education preferred or work experience in similar role.

The skills. Bilingual proficiency is required (English and French). Well organized, with good time management skills. Excellent communication skills, both verbal and written.

Team player with work ethic, and the ability to prioritize and multi-task.

The knowledge. Proficient with MS Office. Knowledge of cloud-based phone system and office equipment (e.g., printer, fax machine, etc.).

The drive. Can embraces a high-performance culture with a customer focus. Enthusiastic, able to promote a team environment.

Self-starter, problem-solver, you can take initiatives and work with a sense of urgency. Diplomat, courteous, and respectful, you also are a strong learner supporting continuous learning.

The assets. Confident, mature, and able to work under pressure in a changing, dynamic environment, you possess a strong detail orientation, and can work thoroughly, accurately, and error-free.

Punctual, reliable in work attendance, you can embrace easily change.

Why join?

When you’re a part of Securian Canada, you’re a member of an agile and innovative, high-performing, bright-thinking, make-things-happen culture so that together, we can discover the art of possible.

At our company, we see your potential on day one and challenge you to grow your unique strengths as you create a career filled with opportunity, collaboration, and purpose.

You’ll also be part of a team that’s committed to diversity, equity, and inclusion, and who values diverse perspectives, so that you can be the person you want to be both in, and outside, work.

Securian Canada offers a competitive total rewards program with a variety of perks and benefits, including :

• Flexible work arrangements with monthly financial allocations to support your work-life balance;
• Generous starting paid vacation time, plus additional vacation days for every year of service;
• Paid volunteer day so you can dedicate time to a cause you are passionate about;
• Paid personal and wellness days to support your total wellbeing;
• Educational assistance of up to $3,500 a year (with approval from your manager);
• Flexible health and wellness account (in addition to comprehensive drug and dental coverage)
• to help pay for a wide range of wellbeing services that are meaningful to you;
• Up to 14% of combined contributions to the RRSP matching program;
• Family-friendly maternity / parental leave and,
• Many, more benefits, perks and programs.

If you have at least 70% of the qualifications we're looking for, want to work in a fast-growing, leading and progressive company, and feel driven to help Canadians and their families build secure futures we want to hear from you!

Take the first step in building your future with Securian Canada. Apply now.

Securian Canada is committed to providing a barrier-free work environment and equal access to employment for all qualified applicants.

As such, upon request, Securian Canada will work with applicants that require reasonable accommodations during the recruitment process.

Please contact [email protected] for accommodation requests. All information shared during any accommodation request process will be stored and used only in a manner that is consistent with applicable laws and Securian Canada / Canadian Premier Life Insurance Company policies.

Who we are and who we’re here for

We’re here for all Canadians and their families however they define family. Our practical, life-ready insurance and protection solutions are designed to help provide financial security, so that Canadians can spend more time making every moment count.

For more than 65 years, we’ve been giving Canadians the confidence to face life’s uncertainties. With offices in Toronto, Montreal, Burnaby, Waterloo and Winnipeg, Securian Canada brings together strong local roots and expertise, a North American footprint, and a global perspective all while innovating at the speed the markets we serve expect.

Together with our U.S. parent company, Securian Financial, we are a leading insurance provider in the Canadian Financial Institution and Association & Affinity markets.

We offer insurance solutions built with genuine care providing specialized experiences to those we serve.

What we do every day to be our very best

Every day at Securian Canada means a day spent helping Canadians and their families build secure tomorrows. We’re agile and innovative, and we aren't afraid to challenge and create, or bring diverse perspectives to our work.