Program and Administrative Assistant

Program & Administrative Assistant

Hybrid Role : Vancouver office and home office

Full-time, Permanent position (35 hours per week)

Monday to Friday, 8 : 30 – 4 : 00 pm

Overview

AFOA BC, a non-profit organization, was founded in 1996 in response to the need for a united voice for those working in this province’s critical fields of Indigenous finance and administration. Being part of a larger, national body allows AFOA BC to participate in issues at a national level and gives our members access to additional resources and information, as well as a more comprehensive network of their peers.

AFOA BC has more than 300 members, and we continue to grow in our membership services and offerings. AFOA BC strengthens Indigenous communities by building leadership and management capacity through professional development and education. Learn more about us at : https : / / afoabc.org /

Who we are looking for

You are a proactive, organized, and detail‑oriented professional who thrives in a collaborative and supportive environment. You bring strong administrative capabilities, a commitment to excellent service, and a passion for supporting the growth and development of Indigenous Peoples.

You excel at keeping operations running smoothly behind the scenes—ensuring communications are clear, logistics are coordinated, and programs have the administrative support they need to succeed. You are also comfortable with basic financial administration and bring some bookkeeping experience that supports accurate record‑recordkeeping, expense tracking, and administrative financial tasks. At the same time, you are a warm and professional ambassador for the organization, supporting members, partners, and communities with respect and care.

What you will be doing

Reporting to the Associate Executive Director the Program and Administrative Assistant plays a key role in supporting the smooth operation of AFOA BC’s programs, services, and daily organizational functions. You will provide comprehensive administrative, reception, and logistical support to ensure programs run efficiently, members feel welcomed and supported, and staff have what they need to deliver high‑quality services. This role is central to maintaining organized systems, coordinating program and event logistics, ensuring strong communication flows, and contributing to a positive and professional environment.

What This Role Carries

Administrative & Reception Support

• Welcome visitors, callers, and members with professionalism, serving as the first point of contact.
• Monitor the main inbox and phone line, responding to or directing inquiries as needed.
• Support internal scheduling, meeting preparation, document handling, action-item tracking, and staff coordination.
• Maintain organized digital and physical filing systems and assist with day-to-day financial tasks (invoices, receivables, journal entries, and coding).
• Liaison with AFOA Canada regarding membership records and prepare monthly reports, follow up on unpaid dues and send out member mailouts.

Program & Workshop Coordination

Conference & Event Support

Board Support

Communications & Member Services

Operational Support

What you bring

Education

Experience and Skills

What we offer

How to apply

Interested candidates are invited to submit a cover letter and resume to :

https : / / app.loxo.co / job / MzA5MjEtcTNiY2VyY2VmdXh6ZjExZw==?t=1769470375603

The successful candidate will be asked to provide references and a clear criminal records check.

We encourage applicants to submit applications as soon as possible, as applicants will be reviewed on an ongoing basis. We thank all applicants for their interest; only those selected for an interview will be contacted.

Persons of Indigenous ancestry will be given preference. Section 42(1) of the BC Human Rights Code

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