Office Administrator

Role Purpose

As our Office Administrator, you will be responsible for providing administrative support to various operational departments, reception duties, as well as coverage for other administrative positions. As the first point of contact this is an integral part of our customer service team.

Key Responsibilities

• Provide analytical support for purposes such as data analysis, statistical reporting, benchmarking activities, developing and generating queries, preparing and compiling reports and documents using various software and tools.
• Maintain office inventories and managing office visitors and inquiries.
• Create and maintain records, policies and procedures for the Administration Services department.
• Provide messages to support all areas of the terminal in conjunction with corporate communications.
• Document and follow up on actions and decisions from meetings.
• Reception duties will include answering phones, receiving visitors, preparing meeting and training rooms, sorting and distributing mail, ordering office supplies and making travel plans.
• Support with billing for the terminal.
• Align and liaise with shared services administrators across DP World Canada which relate and provide support to the Prince Rupert terminal.
• Assist with gate release documents for required shipping lines and trucking companies.
• Work directly with couriers for shipping and receiving for all areas of the terminal.
• Provide support for other administration roles within the PR Admin team including safety, operations & maintenance.
• Member of the Social Committee.

Knowledge & Qualifications