Executive Assistant to the CEO

Executive Assistant to CEO

A leading not-for-profit regulatory organization is seeking an Executive Assistant to the Chief Executive Officer (CEO) for a full-time, permanent position starting immediately.

This role offers an exciting opportunity to provide high-level executive and administrative support in a dynamic, professional, and mission-driven environment that values trust, transparency, and collaboration.

About the Organization

The organization regulates and supports a large professional community across Ontario, ensuring public confidence and trust in a key service sector. With a team of over 170 employees, it offers a collegial, hybrid work environment that emphasizes integrity, respect, and accountability.

Employees enjoy an inclusive culture that celebrates diversity, equity, and belonging , with meaningful opportunities for professional growth and engagement.

The Role

The Executive Assistant to the CEO will provide senior-level administrative support and act as a critical liaison between the CEO, Board of Directors, internal leadership, and external stakeholders.

The ideal candidate is a seasoned, highly organized professional with exceptional communication skills, strong business judgment, and the ability to manage confidential information with discretion. This role requires a proactive approach, strong attention to detail, and the ability to thrive in a fast-paced and sometimes ambiguous environment.

Key Responsibilities

• Serve as the primary point of contact between the CEO and internal / external stakeholders.
• Manage calendars, coordinate meetings, and arrange travel and accommodations.
• Prepare and format communications including memos, emails, reports, and presentations.
• Support Board and Committee operations including minute-taking, meeting preparation, and follow-up .
• Manage information flow, ensuring accuracy and confidentiality at all times.
• Maintain organized filing and document management systems.
• Anticipate needs and proactively support the CEO in achieving strategic and operational priorities.
• Post-secondary education in business administration or related field, or equivalent combination of education and experience.
• Minimum 5–10 years of progressive experience supporting senior executives (C-suite level preferred).
• Demonstrated experience supporting or working closely with a Board of Directors.
• Excellent organizational and time management skills, with the ability to manage multiple priorities under pressure.
• Strong written and verbal communication abilities, with attention to accuracy and tone.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proven ability to exercise discretion, sound judgment, and diplomacy.
• Experience in a regulatory, government, or not-for-profit environment is an asset.
• Project coordination and document management experience are considered strong assets.

What’s Offered

Ideal Fit

You are a confident and trusted professional who thrives in a collaborative environment and takes pride in supporting leadership excellence. You’re known for your reliability, proactive nature, and ability to anticipate needs before they arise.

This is an excellent opportunity to join a stable, purpose-driven organization that values its people and fosters long-term growth.

Application Instructions

Qualified applicants are invited to submit a detailed resume and cover letter outlining their relevant experience and salary expectations.

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