Administrator

Role: Administrator
Location: Edmonton, AB
Job Type: In Office

Who We Are

Smith + Andersen is a trusted, Canadian, multi-disciplinary engineering firm with ten office locations in five provinces and approximately 700 employees.

At Smith + Andersen, our employees contribute to some of the most innovative and sustainable building design projects in Canada. The work we do has meaningful impact on the community by contributing to landmark projects such as hospitals, transit stations, parks, federal and provincial government buildings and post-secondary institutions.

Our values drive and define everything we do, demonstrating a deep commitment to sustainability, mentorship and quality work that spans nearly six decades in business. In addition, we are proud to have been certified as a Great Place to Work™ and selected as one of Canada’s Best Workplaces™ for the highly collaborative culture we’ve built and for empowering employees to do great work!

This Opportunity

The Edmonton office of Smith + Andersen is currently seeking an Administrator. You are highly organized and have the ability to prioritize tasks in order to manage your workload. You enjoy taking on new challenges and efficiently get work done. You’re a team player with excellent communication skills and you’re looking for an opportunity to work in a dynamic environment.

Why choose Smith + Andersen?

In addition to an exciting career filled with meaningful work, we offer:

• Competitive salary
• Flexible hours and half day Fridays (all year round)
• Comprehensive Group Health Benefits Program, including a Health Spending Account
• Group Retirement Savings Plan (Employer and Employee Contributions)
• Employee Share Ownership Program (ESOP)
• Purchase Time off Program
• Transit Subsidy Program
• Wide variety of community and social events
• Great Place to Work-Certified™
• Best Workplaces™ in Canada
• Canada’s Best Workplaces™ for Professional Services
• Best Workplaces for Mental Wellness™

What You'll Do

• Provide office administration support to project teams.
• Assist in the development and formatting of new documents and processes.
• Provide support to designers and project managers in editing job specifications and reports.
• Maintain databases and filing systems for all projects; update internal systems ensuring records are well maintained and up-to-date.
• Maintain inventory of supplies for the kitchens and general office areas; as well as personal protective equipment and other job related supplies. Receive supplies, unpack and check orders for accuracy.
• Coordinate internal training sessions; source rooms, schedules; order catering, setup and clean up.
• Participate and take minutes in the Edmonton Joint Health and Safety Committee (JHSC) meetings; Perform internal Health and Safety (H&S) Workplace Inspections on a monthly basis.
• Coordinate mail flow in and out of the office.
• Update internal databases with business contacts as required.
• Assist in the onboarding process for new hires, including, preparing workspaces and necessary materials.
• Assist with invoicing, purchase orders, and expense tracking.
• Greet clients and vendors in person and over the phone; use outlook calendar to book meeting rooms.
• Work with social committee to coordinate and organize employee sporting events, social activities, and team-building events.

Who You Are

• University or College degree in Business Administration, or acceptable combination of education and experience.
• 5 years of experience providing administrative support for mid to senior level management within the construction, architecture or engineering field.
• Have superior organization and administrative skills with the ability to prioritize and multi- task in a fast paced environment.
• Advanced computer skills, with knowledge of all Microsoft Office Suites.
• Strong written and oral communication skills; able to communicate with both internal and external clients.
• High attention to detail and an ability to accept direction.
• Highly organized and able to prioritize work schedule.
• Ability to work independently as well as part of a team.

Accommodations

Appropriate accommodations will be provided to candidates upon request throughout the recruitment and hiring process. Successful applicants will be advised of Smith + Andersen’s accommodation policies at the time the employment offer is extended. Only qualified candidates will be contacted.

Diversity

Smith + Andersen is committed to diversity, equity and inclusion and welcomes applications from all qualified candidates of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, race, ethnicity, family status, religion, mental or physical status or veteran status.

About Smith + Andersen

Founded in 1965, Smith + Andersen is a trusted Canadian consulting engineering firm with offices in Vancouver, Kelowna, Calgary, Edmonton, Winnipeg, London, Hamilton, Toronto, Ottawa, and Halifax. Smith + Andersen has organically grown from an established reputation as trusted mechanical and electrical consultants, reaching new levels of engineering and design excellence in the communications, security and audiovisual fields, and providing enhanced services such as lighting, building automation systems, and intelligent integrated systems design.

Thanks to our client-focused approach, we are able to apply efficient, sustainable, and reliable design and engineering solutions on the most exciting projects across Canada. From fully-integrated hospitals and welcoming schools, to healthy workplaces and secure transit stations, we have established lasting relationships with public and private sector clients across the country.