Shared Services Coordinator

About the Role

The Shared Services Coordinator plays a vital role in ensuring the efficiency and organization of daily operations by providing essential administrative and logistical support across multiple departments & offices. The position requires exceptional attention to detail strong multitasking abilities and the capacity to manage complex operational tasks within a fast-paced environment.

This position is based in our Markham ON office and requires in office presence Monday to Friday between 8 am to 5 pm!

DUTIES AND RESPONSIBILITIES

Your duties will include but are not limited to :

Office Administration & Reception :

• Handling incoming reception calls and assisting with general inquiries;
• Checking the Info Mailbox email and readdressing the requests to the related teams;
• Accepting packages deliveries and coordinating courier pickups for various teams;
• Managing boardroom bookings and arranging catering for meetings Lunch & Learns and corporate events;
• Monitoring office supplies PPE stock and printer / plotter consumables;
• Assisting various administrative teams across the country with on- and off-boarding tasks and inventory management;
• Issuing & tracking key fobs and maintaining access records;
• Managing business card orders for employees;
• Part of the JHSC conducting regular H&S inspections reporting and addressing potential safety hazards;
• Acting as Fire Warden during alarm tests ensuring compliance with safety protocols
• Vendor management;
• Other duties as may be assigned.

Fleet & Asset Management :

IT & Equipment Management :

Marketing & Event Support :

Qualifications :

Additional Information :

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

This role is eligible for a referral bonus in line with the Referral Program.  If you have been referred please provide the name of the employee who has referred you at the time of your application.

At Egis we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company a People First Company and a Creative Company. Committed to diversity growth and collaboration we may leverage AI to support the recruitment process.

Remote Work : No

Employment Type : Full-time

Key Skills

Electro Mechanical,Instrument Maintenance,Adobe Dreamweaver,Document Control Management,E-Commerce

Experience : years

Vacancy : 1