Do you consider yourself a friendly, energetic, service‑driven people person? A data entry wiz, and detail oriented taskmaster? We’re looking for an Office Assistant to support our busy Managed IT company and help keep our operations running smoothly. This temporary position has the potential to become full‑time for the right person.
As our Office Assistant, you’ll be the welcoming face of the office, the organizational heartbeat behind the scenes, and a key support to our leadership team. From reception and office upkeep to accounts receivable / payable data entry, you’ll play a vital role in keeping things moving—accurately, efficiently, and with a friendly touch.
What You’ll Do :
Reception & Front Desk
- Be the first and last impression of our business, greeting guests and answering all incoming calls with professionalism and warmth.
- Receive, sort, create and send custom packages and mail.
- Keep our CRM up to date with current client details.
Office Management
Keep our office stocked, tidy, and running smoothly (kitchen supplies, office supplies, light errands, etc.).Support general administrative tasks such as preparing letters, simple reports, and organizing files.Assist with scheduling meetings and maintaining executive calendars.Accounts Receivable & Accounts Payable (Data Entry Only)
Enter invoices, payments, and subscription updates into our PSA and QBO.Monitor past‑due invoices and contact clients for payment processing approval.Verify and reconcile basic subscription information for monthly client invoicing.Maintain organized digital records of invoices, receipts, reports, and related documents.Reconcile vendor statements and flag any discrepancies.Executive & Team Support
Assist the CEO and Service Manager with day‑to‑day tasks and project coordination.Help other departments with simple purchasing or asset‑tracking tasks.Report any errors or inconsistencies you notice—your attention to detail matters!Who You Are :
Friendly, professional, and always willing to go the extra mile.Highly organized with strong attention to detail.Able to work independently while being a supportive team player.Experience with Microsoft O365, Teams, Outlook, VoIP, Quickbooks and CRM - a must.Experienced in customer service, administration, or office support (1–2 years preferred).Calm, easy going and adaptable to a fast‑moving environment.If you're eager to join a fun, fast‑growing, award‑winning IT company and become an integral part of our team, we’d love to meet you!