administrative assistant - office

• Work Term : Permanent
• Work Language : English
• Hours : 30 hours per week
• Education : Secondary (high) school graduation certificate
• Experience : 7 months to less than 1 year
• or equivalent experience

Work setting

Relocation costs covered by employer

Budgetary responsibility

0 - $100,000

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Plan and control budget and expenditures
• Supervise other workers
• Establish and implement policies and procedures
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Oversee the classification and rating of occupations
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Assign, co-ordinate and review projects and programs
• Plan, organize, direct, control and evaluate daily operations

Supervision

5-10 people

Certificates, licences, memberships, and courses

First Aid Certificate

Computer and technology knowledge

• Google Docs
• MS Office
• Quick Books

Technical terminology

• Legal
• Medical
• Dental
• Engineering
• Scientific
• Financial
• Business

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Statistics
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams

Security and safety

Bondable

Transportation / travel information

Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability

Other benefits

Parking available

Support for persons with disabilities

• Offers mentorship, coaching and / or networking opportunities for persons with disabilities
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

• Supports newcomers and / or refugees with foreign credential recognition
• Offers mentorship programs that pair newcomers and / or refugees with experienced employees

Support for youths

Offers on-the-job training tailored to youth

Support for Veterans

Offers mentorship, coaching and / or networking opportunities for Veterans

Support for Indigenous people

Offers mentorship, coaching and / or networking opportunities for Indigenous workers

Support for mature workers

Provides staff with awareness training to create a welcoming work environment for mature workers

Supports for visible minorities

• Offers mentorship programs that pair members of visible minorities with experienced employees
4 days ago