Administrative Assistant - Primary Health Care

Req ID : 183335

Company : Nova Scotia Health

Location : Eastern Zone, Flexible within the zone

Department : PHC EZ CB LA

Type of Employment : Permanent Hourly FT (100% FTE) x 1 position(s)

Status : MGMT / NON-Union Management / Non Union Position

Posting Closing Date : 11-Jul-24

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada.

We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province.

Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions.

Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails.

The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle.

Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Primary Health Care Health Services Manager, the Administrative Assistant provides confidential administrative support, works within an administrative team environment, and acts as a liaison between managers, Primary Health Care Director and site employees.

The Administrative Assistant provides primary health care administrative support to network and zone initiatives / committees as related to the Health Services Manager and Health Services Lead positions and holds the role of payroll Time Administrator.

The Administrative Assistant ensures that the principles and practices that guide our work such as the vision, mission, values, expected behaviors, the leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the support that is provided by the work that they do and through the messages they deliver.

About You

We would love to hear from you if you have the following :

• Graduate of a recognized office administration program / secretarial program.
• Minimum of one (1) years’ experience in an administrative support position required.
• Experience working in a hospital or health-related environment is considered an asset.
• Ability to use Microsoft Windows and all components of Microsoft Office.
• Understanding or knowledge of electronic medical record - MedAccess would be considered an asset.
• Knowledge of computers is essential with proficiency in word processing, database management, spreadsheet programs and familiarity with email and Internet technology.
• Accurate keyboarding skills with a minimum speed of 40 wpm.
• Demonstrated knowledge of NSHA programs, functions and organizational structure.
• Demonstrated ability to maintain confidentiality.
• Demonstrated planning, organizing and prioritizing and time management skills.
• Demonstrated ability to communicate effectively both orally and in writing, including the ability to take and transcribe minutes.
• Demonstrated ability to manage a challenging workload in an environment where frequent interruptions, multiple priorities, deadlines and concurrent activities occur.
• Demonstrated strong interpersonal and communication skills including the ability to work as a team member and foster collaborative relationships.
• Demonstrated accountability, initiative and ability to make decisions, set priorities, and work independently.
• Demonstrated attention to detail.

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent full-time position; 75 hours bi-weekly
• Shifts include days, nights and weekends (or other specific hours of shifts)
• Travel to various sites may be required

Compensation and Incentives

$22.34 - $27.92 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Management / Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions.

Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and / or usage, prior to accepting the position.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve.

We encourage all qualified applicants who self-identify as Indigenous, Black / African Nova Scotian, Persons of Colour, Foreign Nationals / Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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