Responsibilities
will include the development and implementation of support systems, while operating in a fast-paced, confidential, multi-tasking environment.
Additional projects and coverage for other admin team members will be required. The Administrative Assistant will provide complete administrative support to the leads of this area in addition to cross-departmental support as required.
Duties Include :
Provide full administrative support to the VP Corporate Channel as well as support for other team members on an adhoc basis.
May include prioritizing communications, calendar management, liaising with external and internal contacts, and supporting in the execution of project deliverables as required.
Supporting the on-boarding of new team members through the requisition of necessary equipment, office space, supplies, and system access requirements.
Preparation and development of presentation materials, executive briefing materials, statistical reports and / or graphs.
Develop and manage record and support systems including budget monitoring and management.
Organization of calendars, travel plans, meeting arrangements (agendas; technology; venues; catering, etc.)
Develop and maintain reporting (primarily in Salesforce (Advisor Portal at IG) and Excel.
Provide training and support to other assistants / team members as required.
Work effectively with all levels of management, employees, Consultants and field members.
Qualifications :
Excellent communication skills, both written and verbal with a demonstrated ability to interact effectively at all levels while maintaining strict confidentiality.
4 years’ experience providing support and coordination of all administrative duties
Financial services industry experience is an asset.
Accuracy, exceptional organization skills and attention to detail are key requirements.
Proficient with MS Office (Microsoft Word, Outlook and Power Point, Teams) at the advanced level, specific to PowerPoint using info graphics; intermediate Excel
Knowledge and expertise of IG Wealth Management organizational structure, service offerings, policies and procedures preferred.
Ability to work autonomously, with high levels of initiative, accountability, and a progressive attitude towards innovation and change.
Bilingual (French / English)
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