Search jobs > Dartmouth, NS > Office administrator

Office Administrator

Pennecon
Dartmouth, CA
$29,91 an hour (estimated)
Full-time

Office Administrator

Job No : PENNECON881 Location : Dartmouth Closing Date : 29 Feb 2024 NST

Pennecon is a leading provider of integrated solutions throughout the heavy civil, industrial, services & maintenance, and marine industries.

Reporting to the Operations Manager, the Office Administrator will have a diverse role, overseeing all general office administration functions for this fast-paced, dynamic organization including a wide variety of financial, procurement and operational activities.

Office Administration

Location : Dartmouth, NS

The successful candidate will be responsible for :

  • Provide general administrative support to the Operations Team, including preparing job bids / submission, scheduling meeting, and arranging travel;
  • Assisting Document Control and issuance of documentation to both vendors and customers;
  • Maintain an up-to-date, complete and systematic filing system to support operations;
  • Support the PHS Operations team, including filing, travel arrangements, formatting reports, etc.;
  • Assist the PHS Managers / Leads to ensure Field Service Reports are accurate, purchase orders are in place, etc. to ensure timely invoicing of service-related projects;
  • Assist the PHS Shipper / Receiver as needed to ensure timely and accurate inventory management, while acting as the primary backup to this role;
  • Oversee the administration of the Intelex Quote Log with the objective of maintaining the quality and relevancy of data contained within the tool;
  • Ensure that Intelex can produce accurate backlog and pipeline reports as needed to support operational reporting requirements;
  • Assist in the development of Job Quotes and preparation of proposals and tender responses;
  • Develop various operational reports as requested by the Operations Team, including Pipeline and Backlog reports;
  • Following notification of a successful quote, set up Job in Intelex and Maestro to raise work orders within Maestro and ensuring communication within the team;
  • Ensure all jobs folders are set-up in a consistent fashion, while guiding team members on their appropriate use. As necessary, design a new encompassing job folder structure that facilitates the capture and retention of all quoting information, field reports, time reports, and invoicing;
  • Monitor the phone system for PHS, filling the capacity of receptionist.
  • Various other administrative duties.

The ideal candidate will have 3-5 years proven experience in an office administration capacity with experience working in a technical or specialty services office environment.

In addition, candidates would have a diploma in Office / Business Administration or an equivalency of education and work experience with excellent organizational, communication and computer skills.

Experience with Microsoft Office suite with good working knowledge of accounting IT systems is an asset.

30+ days ago
Related jobs
Bedford Professional Office
Halifax, Nova Scotia

Secondary (high) school graduation certificate.Negotiate or approve rental or lease of properties on behalf of property owner.Ensure terms of lease agreements are met.Prepare and administer contracts for property services, such as maintenance.Co-ordinate implementation of repairs, maintenance and re...

Pennecon
Dartmouth, Nova Scotia

Reporting to the Operations Manager, the Office Administrator will have a diverse role, overseeing all general office administration functions for this fast-paced, dynamic organization including a wide variety of financial, procurement and operational activities. The ideal candidate will have 3-5 ye...

Comfort Inn
Halifax, Nova Scotia

Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Oversee and co-ordinate office administrative procedures. ...

GROWMARK, Inc.
Mitchell, ON, CA

You will perform a wide variety of administrative support and office clerical functions, including:. ...

GILL ONWARD ENTERPRISES INC.
CA

Oversee and co-ordinate office administrative procedures. ...

12849682 Canada Inc.
Dartmouth, Nova Scotia

Delegate work to office support staff. Oversee and co-ordinate office administrative procedures. ...

SRD Pharma
CA

Experience: 1 year to less than 2 years.Are you available for the advertised start date?.Are you currently legally able to work in Canada?.Are you willing to relocate for this position?.Do you currently reside in proximity to the advertised location?.Do you have previous experience in this field of ...

Lifemark
Halifax, Nova Scotia

Care Coordinator – Lifemark Bayers Road.The Care Coordinatoris responsible for fostering a strong relationship between the clinic and its customers, including patients, staff, funders and referral sources.This is achieved by efficiently providing administrative support and coordinating clinic activi...

WSP Canada
Dartmouth, Nova Scotia

We are currently searching for an energetic Office Administrator who will be integral to creating a great first impression for our staff and visitors for a temporary position 6-month in our Dartmouth office. As an Office Administrator, you will value the importance of maintaining an organized, effic...

Hearthstone Inn Dartmouth
Dartmouth, Nova Scotia

Delegate work to office support staff. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Oversee and co-ordinate office administrative procedures. ...