Executive Administrative Assistant

Overview

At KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause : turning insight into opportunity for clients and communities around the world.

The Client Administration function is a vital part of the firm's Business Enablement Services and is focused on achieving client service excellence by delivering timely, high-quality products, and encouraging an environment that increases both the staff and client experience.

KPMG is looking for an Executive Assistant to support a senior Partner with global and national responsibilities on a range of activities

What you will do

• Professionally interact with clients as directed. Action client communications and respond in a timely fashion. Independently action routine enquiries and escalate complex client enquiries to appropriate parties based on knowledge of practice, structure and work processes
• Monitor Partner email inbox. Flag and prioritize emails based on urgency and subject matter at the discretion of the Partner
• Proactively look ahead and manage Partner calendar / schedules, maximizing the best use of their time. Proactively and independently identify, resolve, and manage calendar conflicts
• Onboard new Clients and update existing Client entities in IBS internal database
• Enter new Partner contacts in internal database. Update contact information for any existing contacts. Manage Partners contacts with Canadian Anti-Spam Legislation ensuring implied consent is current
• Work with marketing teams when required with specific client proposals, RFP, email distribution, client event communications.

At Partner discretion, manage or support proposal process in collaboration with marketing resources

• Create, proofread and distribute various communication on behalf of the Partners
• Handles routine communications on behalf of Partners and reports on actions taken
• Coordinate and manage the Risk Management workflows / approvals required during the client / engagement acceptance process on behalf of the Engagement Team
• Support the Engagement Team, if required, with Client engagements and global multi-firm engagements from beginning to end
• Coordinate scheduling for internal and external client meetings, leadership meetings, and events via Teams and / or in person including logistics, securing meeting space, catering, invitations and RSVPs.

Compile, transcribe, and distribute minutes of meetings when required and follows up on action items following the meeting

Handle domestic and internal travel arrangements and reservations as required, including business visas and other explanation, clarification, and diplomacy.

Book hotel accommodations, car rentals / services, restaurant reservations as may be required

• Complete, reconcile, and ensure timely submission of time and expense reports for the Partner
• Act as a liaison between partner and Delivery Centers on Risk and Billing Management requirements as applicable
• Initiate and code invoices in Coupa

What you bring to the role

• College diploma or an equivalent combination of education / experience in administrative assistant skill set
• Minimum 5 years administration experience
• Good judgment and analytical skills
• Excellent written and communication skills
• Ability to work independently
• Advanced skills with MS Office Products, in particular, Microsoft Word, Outlook, Excel, and PowerPoint

Providing you with the support you need to be at your best

For more information about KPMG in Canada's Benefits and well-being, click here .

Our Values, The KPMG Way

Integrity , we do what is right Excellence , we never stop learning and improving Courage , we think and act boldly Together , we respect each other and draw strength from our differences For Better , we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential.

A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

For more information about Inclusion, Diversity & Equity in Recruitment, please click here .

Adjustments and accommodations throughout the recruitment process

At KPMG, we strive for an inclusive recruitment process that allows all candidates to Come As You Are and Thrive with Us.

We aim to provide a positive experience and are ready to offer adjustments or accommodations to help you perform at your best.

Adjustments (an informal request), i.e. extra preparation time or the option for micro breaks during interviews, and accommodations (a formal request), i.

e. accessible communication supports or technology aids are tailored to individual needs and role requirements.

To begin a confidential conversation about adjustments or accommodations at any point throughout the recruitment process, we encourage you to contact KPMG's Employee Relations Service team for support by emailing cdnersteamkpmg.

ca or by calling 1-888-466-4778, Option 3.

For information about accessible employment at KPMG, please visit our accessibility page .