Open Opportunity - Casual - Administration Team Assistant

The Administration Team Assistant – Reception Back Up will provide casual essential administrative support to department managers as well as their respective departmental teams as required. The incumbent will perform complex and general administrative duties including office management, appointment scheduling, reception, data processing, communication and other tasks assigned.

This is an open opportunity to express your interest in joining our team at any time. We welcome applications on an ongoing basis and will reach out to qualified candidates as positions become available.

RESPONSIBILITIES & DUTIES :

• General Duties
• Back-up for other Administration Team Assistants as required, - working knowledge of all Administration Team Assistant positions.
• Assisting in meeting scheduling and notification process.
• Conducts administrative support activities or assignments, composing routine correspondence, preparing presentation materials, coordinating events / functions, as directed by MH Managers / Manager, Administration and Governance / Chief Privacy Officer.
• Providing word processing, data processing and records management, information dissemination activities.
• Responds to queries from employees, visitors, community representatives, organizations and suppliers.
• Conduct special projects as assigned by the Manager, Administration and Governance.

2. Mental Health Services Support duties include the following and are shared with other Admin Assistants

3. Reception

Assist Bilingual Receptionist with primary reception duties as outlined in the position description which may include the following duties :

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities and activities required of this position.

EDUCATION & SKILLS :

Hours of Work : The work schedule will be determined based upon program needs. Casual employees are called in as operationally required. Flexibility will be required as shifts may become available on short notice in circumstances of sick coverage. The regular hours of operation for this role are 8 : 30AM-4 : 30PM Monday to Friday.

Salary range : Grade 5, $25.57 – $31.11 per hour

Per 2022 - 2026 Collective Agreement

Applicable shift premiums are paid in accordance with the Collective Agreement, Article 17.11.

Please submit your cover letter and resume clearly stating how your skills and experience meet the position requirements prior to the posting closing date.

Posting Date : Monday January 12, 2026

Posting Deadline : Posting will remain open and applications will be reviewed on an ongoing basis

We thank all applicants for their interest in employment at CMHA-WECB. We are however, unable to respond to individual calls. Only those individuals selected for consideration will be contacted for next steps. Thank you for your understanding.

This position is posted per Article 15 of the Collective Agreement. Internal candidates will be considered in priority as established by the Article, as such external candidates may not be considered if there is a qualified internal applicant.

We are dedicated to creating a workplace that reflects the diversity of the communities we serve. We welcome applications from individuals of all identities and experiences, as we believe that diverse perspectives strengthen CMHA. If you require accommodations during the application process, please contact us at hrteam@cmha-wecb.on.ca.

Please note that candidacy for positions will require you to be authorized to work in Canada.

Please note that a satisfactory police vulnerable sector check is required as a condition of employment for all roles with CHMA-WECB.

#J-18808-Ljbffr