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Property Coordinator
Property CoordinatorPrecision Property Management • Hamilton, ON, Canada
Property Coordinator

Property Coordinator

Precision Property Management • Hamilton, ON, Canada
2 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

About the Job : Immediate opening.

Working in property management is a secure , stable , challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems.

The Property Coordinator plays a vital role in the day-to-day management of a housing community, including providing kind and courteous services to residents, dealing with maintenance contractors, and finding creative solutions for everyday issues.

  • We are looking for a self-directed, mature, self-motivated, kind, and efficient person who is down-to-earth, friendly, cheerful, and approachable.
  • Candidate must have strong people, administrative, and organizational skills.
  • Salary range is $38-45K per year. The candidate must be comfortable providing services to diverse communities.

This is a full-time job, 40 hours per week, Monday to Friday. Attendance at one evening board meeting per month and one late-night open office (11 am to 7 pm) per week is required. Staff will be given time off in exchange for any additional hours worked for Board meetings.

The role of the Property Coordinator is to act as :

  • The agent of the management team.
  • Resource person for the management team, other staff, committee,s and client / visitors.
  • The first point of contact for residents and to work with the management team is :

    • Setting objectives, goals, bylaws, and management procedures.

  • Make sure that these and other basic controls are in place and are followed.
  • The Administrator carries out this role in three major areas of responsibility. They are :

    • Financial management.

  • Resident relations.
  • Office and administrative management.

    • The following are the tasks for which the Administrator is responsible :

    Office Administration and Routines :

  • The Property Coordinator is responsible for the efficient administration of the office and its systems.
  • Make credit union and / or bank deposits.
  • Control the petty cash system.
  • Producing and circulating reports, minutes, agendas, and other documents when needed.
  • Make room bookings for members.
  • Personal use of the meeting room.
  • Order office supplies.
  • Organize the recycling of office paper.
  • Handle deliveries and mail.
  • Handle reception and telephone during open office hours.
  • Take recorded telephone messages and pass them to the appropriate person.
  • Maintain parking records in the office and on-call book. Assign parking spaces to members.
  • Administer the Parking By-law.
  • Send notices of late payments, arrears, NSF cheques, and reminders of payments due.
  • Setting up a complete filing system for all records, documents and minutes.
  • Circulating reports, minutes, agendas, and other documents when needed.
  • Inquiries, applicants, and new members.
  • Reply to inquiries and receive application forms.
  • Photocopy applications, move-in kits, bylaws, and other information for applicants or new members.
  • Help to organize information sessions and prepare materials for interviews.
  • Process applications.
  • Follow co-op procedures in coordinating move-out and move-in.
  • Support the membership committee.
  • Contact utility companies when occupants move out and new members move in
  • Process the move-out charges and details.

    • Members / Tenants :

  • Reply to members.
  • Inquiries and concerns should be referred to the staff person who can respond to them.
  • Work with the manager to prepare and deliver material for members' meetings.
  • Work with the manager to prepare for members' meetings.
  • Work with the manager to review annual applications for housing charge assistance and calculate housing charges.
  • Send notices of housing charge changes and other notices as the manager directs.

    • Financial :

  • Prepare cheque requisitions and cut cheques.
  • Making all deposits on time.
  • Controlling the petty cash system.
  • Reviewing financial statements.
  • Giving members notice of changes to housing charges.
  • Issuing late payment, arrears, and NSF notices.
  • Calculating housing charges and adjustments.
  • Reviewing applications for subsidies and conducting annual income verification.
  • Maintaining external, internal, and subsidy waiting lists.
  • Setting up confidential files for households receiving a subsidy.

    • No phone calls, please. We thank all interested candidates, however, only applicants selected for an interview will be contacted.

    Qualifications and Skills :

  • Experience with residential housing administration is an asset.
  • Skilled at using accounting-related computer software is an asset.
  • The capacity to provide professional, kind, caring customer service is an asset.
  • A positive, helpful, and friendly attitude is an asset.

    • About Precision Property Management :

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    Property Coordinator • Hamilton, ON, Canada

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