Executive Administrative Assistant
About Us : Leading global Software as a Service (SaaS) provider. We are committed to innovation, excellence, and empowering our clients through our cutting-edge solutions.
As we continue to grow, we are looking for a skilled and dedicated Executive Assistant to join our dynamic team and provide top-notch support to our leadership.
Position Summary : The Executive Assistant will play an integral role in the smooth operation of our fast-paced organization by providing administrative support to three members of our executive team.
The successful candidate will be adept at managing multiple priorities, possess exceptional communication skills, and have a keen eye for detail.
This part-time position offers a flexible schedule and the opportunity to work with a team of passionate professionals in a collaborative environment.
Key Responsibilities : Manage and maintain executives' schedules, appointments, and travel arrangements.Coordinate internal and external meetings, including preparing agendas, taking minutes, and ensuring action items are communicated and followed up on.
Handle confidential documents and information with the utmost discretion and integrity.Act as the first point of contact for the executives, managing communication and correspondence with a professional demeanor.
Prepare and edit correspondence, reports, presentations, and other documents.Assist with project management tasks, ensuring deadlines are met and stakeholders are informed.
Facilitate efficient communication between the executives and staff members or external partners.Contribute to the preparation of operational budgets and track expenses and invoices.
Support the executives in various ad hoc projects and initiatives as needed.Qualifications : Proven experience as an Executive Assistant or similar administrative role.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with various SaaS tools and platforms.Outstanding organizational and time management skills.
Excellent verbal and written communication abilities.Ability to handle sensitive information with discretion and confidentiality.
Strong problem-solving skills and the ability to work under pressure.A proactive approach to tasks with an ability to manage multiple priorities.
High school diploma required; further qualification as a personal assistant or secretary will be a plus.Work Hours & Benefits : This part-time position offers a flexible schedule of 20 hours per week.
The role may require occasional availability outside of standard business hours to accommodate executive schedules. We value our employees and we offer a competitive salary, remote work, and professional development opportunities.
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