BookkeeperCanadaConfidential transport • Woodbridge, ON, Canada

Bookkeeper

CanadaConfidential transport • Woodbridge, ON, Canada

1 day ago

Job type

Full-time

Job description

Job Description

Bookkeeper — Job Description

Company : Confidential

Industry : International transportation & logistics

Reports to : Vice President / CEO / External Accountant

Employment type : Full-time

Position Overview

The Bookkeeper is responsible for maintaining accurate financial records for daily operations, ensuring timely recording of transactions, reconciliation of accounts, payroll support, and preparation of financial data for management and external accountants.

This role is critical to cash flow visibility, compliance, and operational control across Canadian and U.S. entities.

The ideal candidate is detail-oriented, organized, deadline-driven, and experienced with QuickBooks Online and transportation-related accounting workflows .

Core Responsibilities & Duties

Daily Accounting Operations

Record all financial transactions in QuickBooks Online (AP, AR, expenses, journal entries).
Match deposits and payments to loads, invoices, VINs, or customers .
Maintain accurate chart of accounts and proper expense categorization.
Upload and organize receipts using Dext or similar document capture tools .

Accounts Receivable

Issue customer invoices based on dispatch / load confirmations .

Monitor aging reports and follow up on overdue balances .

Apply payments correctly across multiple companies and currencies (USD / CAD) .

Reconcile discrepancies between Super Dispatch, bank deposits, and QBO .

Accounts Payable

Review, verify, and process vendor and subcontractor invoices for accuracy and proper authorization.

Verify driver settlements, trip sheets, and deductions before payment.

Enter invoice data into the accounting system QBO and Dext for payment processing.

Schedule ETF / wire payments via RBC Pay Edge payment platform .

Maintain accurate payable aging and cash-flow awareness.

Bank & Credit Card Reconciliation

Reconcile bank accounts, credit cards, fuel expenses, payroll, and loan accounts monthly.

Investigate and resolve discrepancies promptly.

Ensure books are month-end ready for accountant review .

Payroll Support

Prepare payroll data for drivers, dispatchers, and staff .

Track vacation pays, deductions, bonuses, and holdbacks .

Coordinate with ADP for processing and compliance.

Compliance & Reporting

Assist with HST / GST and other filings .

Prepare financial reports :

Profit & Loss

Balance Sheet

Cash Flow

AR / AP aging

Support year-end closing and tax preparation .

Key Tools Used

QuickBooks Online (QBO) core accounting system

Dext

Super Dispatch — load / invoice verification

ADP

Online banking : Multi-Platform

Microsoft Excel / Google Sheets — reconciliations & tracking

Communication : Teams, email, WhatsApp (internal coordination)

Education Requirements

Required :

Diploma or certificate in Accounting, Bookkeeping, or Finance

Preferred :

College degree in Accounting, Business Administration, or Finance

QuickBooks Online certification

Required Knowledge

Full-cycle bookkeeping principles

Canadian basic tax structure (payroll, sales tax, corporate)

Accounts receivable & payable management

Bank reconciliation and financial controls

Multi-currency transactions (USD / CAD)

Transportation or logistics accounting workflow (strong asset)

Experience

Required :

3+ years bookkeeping experience

Hands-on QuickBooks Online usage

Experience with high-volume transactions

Strongly Preferred :

Experience in transportation, trucking, or logistics company

Cross-border accounting exposure (Canada & U.S.)

Payroll coordination experience

Skills & Abilities

Technical Skills

Accurate data entry and reconciliation

Financial report preparation

Spreadsheet proficiency

Document organization and audit readiness

Core Competencies

Extreme attention to detail

Strong time management & deadline discipline

Confidentiality and integrity

Problem-solving mindset

Ability to work independently with minimal supervision

Clear communication with dispatch, management, and accountants

Key Performance Indicators (KPIs)

Books reconciled monthly without delays

AR aging within target collection period

Accurate driver / vendor payments without corrections

Zero missed tax or payroll deadlines

Clean year-end for accountant submission

What Success Looks Like in This Role

Management always knows true cash position .

No surprises in taxes, payroll, or liabilities .

Financial records are clean, organized, and audit ready .

Operations and accounting are fully aligned .

Salary Ranges (2026) :

Mid-Level (3–5 yrs) $50,000 - $60,000 ($25-$30 hourly)

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Bookkeeper • Woodbridge, ON, Canada

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