administrative assistant
- Work Term : Permanent
- Work Language : English
- Hours : 40 hours per week
- Education : Secondary (high) school graduation certificate
- Experience : 5 years or more
- or equivalent experience
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Establish and implement policies and procedures
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Oversee the classification and rating of occupations
- Schedule and confirm appointments
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Perform basic bookkeeping tasks
- May work in a team with shared supervisory responsibilities
Certificates, licences, memberships, and courses
First Aid Certificate
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Project management software
- SAP (FI / CO / HR / MM / OT SD)
- SharePoint
- Accounting software
- Human resources software
- Quick Books
- Google Drive
- Acumatica
Technical terminology
Business
Equipment and machinery experience
HVAC
Area of work experience
- Purchasing, procurement and contracts
- Human resources
Security and safety
Basic security clearance
Transportation / travel information
- Own transportation
- Willing to travel
- Public transportation is not available
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Attention to detail
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Screening questions
- Are you available for shift or on-call work?
- Are you willing to relocate for this position?
- Do you have previous experience in this field of employment?
Health benefits
Health care plan
Other benefits
- Parking available
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