Human Resources Coordinator, Total Rewards

ABOUT US

Almost 1.2 million residents call York Region home making it one of the largest regions in Canada and the fastest growing with a population thats expected to grow to more than 2 million by 2041. Our geography which is comprised of about 1800 square kilometers over nine different municipalities is as beautiful interesting and diverse as our government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canadas Best Employers by Forbes we offer a collaborative progressive workplace that takes pride in our organizational culture and is committed to living The 13 Factors of Psychological Health and Safety in the Workplace aligned with our vision to create strong caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
• Benefits and Wellness - Employees and their loved ones have access to an employee health care spending account access to a 24/7 Employee and Family Assistance Programand corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.
• Inclusive and Diverse Workforce - Were committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential participate freely in society and live with respect dignity and freedom from discrimination. Our robust Inclusion Diversity Equity and Accessibility program continues to grow and has been recognized by the United Nations and many other organizations for our leadership.

WHAT YOULL BE DOING

• Provides administrative support to the TR division including drafting correspondence as required maintaining the contact and portfolio assignment lists for the division and addressing routine employee inquiries and/or redirecting staff to appropriate contacts.
• Arranges and coordinates meetings including daily calendar maintenance for the Head TR arranges and coordinates all TR team meetings (both on and off site) prepares and distributes agendas ensures that facilities are booked and confirms attendance.
• Prepares correspondence reports assists with creation of presentations and communication materials and researching and compiling background information and/or materials as required for the Head TR.
• Provides support to the Compensation function by scheduling Joint Job Evaluation Committee (JJEC) and Dispute Resolution (DR) meetings and acting as scribe preparing and distributing correspondence meeting agendas Record Sheets and follow-up requests and managing all electronic and hard-copy Compensation files.
• Liaises with bargaining unit JJEC and business management regarding information requests.
• Arranges registrations for conventions/conferences and accommodations for travel where required for the TR staff.
• Inputs and files both electronically and hard-copy all JJEC and DR record sheets job files and other data.
• Performs other duties as assigned in accordance with Branch and Department objectives.

WHAT WERE LOOKING FOR

• Successful completion of a Community College Diploma in Human Resources Business/Public Administration or related discipline or approved equivalent combination of education and experience.
• Minimum two (2) years experience in a human resources operation including progressively responsible administrative experience.
• General knowledge of relevant Compensation and/or Benefits and Pension practices.
• Knowledge and understanding of a unionized work environment.
• Demonstrated ability in the Regions core competencies.
• Advanced/Intermediate/Basic skills in virtual platforms and MS Office Suite including the use of virtual platforms for conducting meetings and/or presentations (if required).
• Excellent interpersonal skills and ability to connect with a range of internal and external stakeholders while focusing on fostering collaborative work relationships.
• Demonstrated experience in organizing meetings including preparation of agendas taking minutes documentation and circulation of minutes with attention to detail and accuracy.
• Demonstrated ability to research and gather information.
• Demonstrated writing skills to prepare draft correspondence and reports related to programs and services delivered using templates and from rough copy.
• Knowledge of general office procedures preparing documents and records management practices.
• Knowledge of Branch and Division services and programs and ability to relate information to meet customer needs.
• Ability to work independently and with teams and with ability to manage competing priorities.