Program Administrator

Salary: $80,000 - $100,000

Reports To: The Assistant Director in the Department of Environment, Wildlife and Research.

Job Location:Montreal

Benefits:
All marginal benefits available to Makivvik employees annually as outlined in the Makivvik Human Resources Policy Manual such as: Simplified Pension Plan, Vacation, Sick days, Isolation premium, Cargo allowance, Group Insurance

Gas allowance, Travel Benefit, Housing allowance.

Responsibilities:

• Oversee and coordinate various programs supporting local and regional projects in Nunavik, particularly initiatives focused on climate change adaptation and mitigation, environmental monitoring, and access to potable water.
• Develop, design, and distribute clear and accessible project application forms, guidelines, and reporting templates for communities and local organizations.
• Manage the entire program application process, including receipt, review, and organization of submissions in a structured database.
• Conduct preliminary screening and evaluation of project applications to ensure completeness and compliance with program criteria.
• Prepare detailed summaries, analyses, and recommendations for review committees composed of internal staff, community representatives, and external experts.
• Facilitate fair and transparent review and decision-making processes for funding applications.
• Communicate program decisions and feedback to applicants in a timely, respectful, and professional manner.
• Maintain close communication with Nunavik organizations, communities, and other stakeholders to provide technical assistance and respond to inquiries.
• Support applicants throughout the project lifecycle, including proposal development, application completion, and reporting requirements.
• Collaborate with the DEWR team and the Finance Department to monitor program budgets, track expenditures, and ensure financial accountability.
• Contribute to reporting and documentation of program outcomes, challenges, and successes for internal and external purposes.
• Participate in departmental meetings, planning sessions, and community engagement activities to strengthen program delivery and alignment with Makivviks strategic objectives.
• Perform other related duties as required by the Assistant Director.
• Be available to travel, as requested.
  

Qualifications:

• Minimum of a College Diploma in administration, environmental studies, or a related field.
• Minimum of two (2) years of experience in administrative support, program coordination, or secretarial work.
• Experience with project management, funding applications, and report writing.
• Experience working directly with Nunavik communities or other Arctic regions is a significant asset.
• Strong computer proficiency, including Microsoft Word, Excel, PowerPoint, Outlook, Teams, and Zoom.
• Understanding of Inuit culture, values, and history, particularly within the Nunavik context.
• Fluency in English and Inuktitut required; French considered an asset.
• Strong organizational and time management skills, with the ability to manage multiple projects and meet deadlines.
• Excellent written and verbal communication skills, with the ability to interact effectively with community members, government officials, and technical experts.
• Attention to detail, accuracy, and commitment to transparency and accountability.
• Ability to work both independently and collaboratively within a team environment.
• Adaptability and willingness to travel to Nunavik communities as required.
• Security clearance is required.
  

Training will be available for Beneficiaries in the advancement for their career.

Inuit Beneficiary hiring will always be a priority at Makivvik.

Discover a unique opportunity and embark on arewarding career withMakivvik

To learn more visit us atMakivvik.ca/jobsor send your resume/application to: