Administrative Assistant

Job Description

Job Description

Salary :

About Bow Valley College

Bow Valley College is Calgarys college with local impact and global reach, serving more than 15,000 students. We launch our students by preparing them for in-demand jobs through high-quality, future-oriented education. Weadvance our graduates into careers in healthcare, technology, business, entertainment arts, social services, and more, contributing to our economy and community. We evolve our students through work-integrated learning, upskilling, and reskilling. Proud to be named one of Canadas Top 50 research colleges, our applied research focuses on health and educational technology, and social innovation. Home to the Digital Entertainment Nexus, Calgarys first esports arena, and the Bears varsity team, Bow Valley College is celebrating 60 years of student success. Learn more about the opportunities we create at bowvalleycollege.ca.

About the Role

The Administrative Assistant provides comprehensive administrative and front-line student support for the School of Foundational Learning. Reporting to the Associate Dean, this role supports Program Chairs, faculty, staff, and students by ensuring smooth day-to-day operations, effective communication, and a welcoming learning environment.

The Administrative Assistant serves as a key point of contact for students, responding to inquiries related to programs, courses, enrollment, and college services. The role also provides reception coverage for the Schools main office and student learning space, and liaises with other College departments to support student administration and program operations.

Position Responsibilities & Accountabilities

General Administrative Support

• Provide general administrative support for programs within the School of Foundational Learning
• Circulate information, announcements, and updates to faculty and staff, including term schedules, calendars, and newsletters
• Maintain and update shared documents and operational files (e.g., testing schedules, student handbooks, room bookings, laptop cart bookings, start-of-term checklists)
• Collect, compile, and track data for monitoring and reporting purposes in collaboration with Program Chairs
• Generate, amend, and distribute reports from the student information system as required
• Maintain records and manage data using SharePoint, Microsoft Teams, and other systems
• Ensure equipment, technology, and facilities are operational; submit work orders and service requests as needed
• Coordinate meetings, presentations, and events, including room bookings, catering, technology setup, agendas, and minutes
• Order and track office supplies, instructional materials, software licenses, and duplicating services
• Support onboarding of new staff related to program administration, reporting, and tracking

Student Administration & Front-Line Support

Other Duties

Minimum Qualifications

Preferred Qualifications

This opening is a casual AUPE position. Please note all successful candidates will be required to provide copies of government issued identification and proof of educational qualifications upon hire and may be required to provide an enhanced police information check.

Closing Date : January 23, 2026

Diversity and Inclusion Commitment

Bow Valley College is strongly committed to fostering diversity and inclusion within our community. We welcome applications from qualified candidates who would contribute to the further diversification of our employees including, but not limited to, visible minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation or gender identity.