Administrative Assistant|Part-time| TD Station

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

Are you organized, detail-oriented, and passionate about providing excellent customer service? We want you on our team! We're looking for a dynamic  Administrative Assistant  to join our team. Reporting to the General Manager & Director of Finance, you'll play a crucial role in keeping the office running smoothly and efficiently.

This role will pay an hourly rate between $20 to $21.

This position will remain open until Sept 30, 2024

Responsibilities

• Be the Face of Our Office :  Greet clients and visitors with a positive, helpful attitude.
• Support Our Team :  Assist with various administrative tasks including photocopying, note-taking, and ensuring invoices are paid.
• Manage Communications :  Answer and forward phone calls professionally and efficiently, and handle mail distribution.
• Financial Assistance :  Work closely with the Director of Finance to manage purchase orders, code and post invoices, maintain statements, journal receipts, and handle bank deposits.
• Reception Duties :  Provide excellent customer service by addressing inquiries and directing calls.
• Event Coordination :  Book and invoice casual ice rentals, and collaborate with tenants to schedule spaces within the arena.
• Team Collaboration :  Assist colleagues with administrative tasks and perform ad-hoc duties as needed.

Qualifications