In Your Role You Will
- OH & S duties
- Use Concur to prepare Accounts Payable & Receivable, submit expense claims, Visa requisitions, etc.
- Set up, maintain and close confidential client files (On Penelope)
- Employee personnel records & files (electronic and paper), incoming information / documents, etc.
- Be the first point of contact for clients / public on the phone and in-person.
- Schedule appointments for staff training, vehicle maintenance, etc.
- Create reports, documentation and written communications.
- Maintain petty cash fund.
- Use SharePoint & Teams to share information and connect the team
- Maintain office supplies and equipment.
- Full job description available upon request
Prior to confirmation of employment all applicants must provide a current (dated within 6 months of hiring date) Criminal Record Check and Ministry Check.
These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.
As An Ideal Candidate You Possess
- Certificate / Diploma (Administration or Human Resources)
- 1+ years office administration experience
- Demonstrated ability to type 60 wpm
- Excellent Microsoft Office 365, Word, Excel skills
- Good working knowledge of client and personnel file maintenance, data systems, payroll and invoicing
- Previous experience with various office systems including Concur (accounting), Penelope (client files), SharePoint (Database) and / or MS Teams is an asset, but may train the right person
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